What are the responsibilities and job description for the Federal Payroll Specialist position at Miami Nation Enterprises?
The Payroll Specialist is responsible for the accurate, timely, and compliant processing of multi-state payroll for Miami Nation Enterprises and its subsidiaries, including companies performing federal government contracts in construction, IT, and logistics services. This role manages the full payroll cycle, payroll-related accounting and reconciliations, and payroll recordkeeping, and plays a key role in ensuring that labor costs, timekeeping, and wage payments meet the requirements of federal contracts, federal labor standards, and applicable federal, state, and local payroll laws.
Miami Nation Enterprises is an excellent place to grow your career! We offer robust benefits including medical, dental, vision, life insurance, and long- and short- term disability coverage starting day one. We have a generous 401(k) match plan as well as paid time off and paid holidays.
Essential Duties and Responsibilities
Payroll Processing & Compliance
- Process payrolls for employees across multiple states and entities, including reviewing and approving timesheets, monitoring PTO usage, submitting payroll batches, and posting timesheets.
- Enter payroll journal entries and ensure payroll is processed in compliance with federal, state, and local wage and hour laws, tax requirements, and internal procedures.
- Maintain accurate employee payroll data, including pay rates, deductions, tax withholdings, and job/labor classifications.
Federal Contract Payroll Support
- Ensure timekeeping and labor distribution practices meet federal contract requirements, including daily time recording, proper charging of hours to contracts, task orders, and indirect accounts, and documented approval of timesheet corrections, consistent with DCAA-compliant timekeeping standards.
- Apply and verify prevailing wage rates and fringe benefits under the Davis-Bacon and Related Acts for construction contracts and the Service Contract Act (McNamara-O'Hara) for service contracts, using the wage determinations incorporated in each contract.
- Administer SCA health and welfare fringe payments, holiday and vacation requirements, and cash equivalents or bona fide benefit offsets as required by applicable wage determinations.
- Monitor overtime and work-hours requirements under the Contract Work Hours and Safety Standards Act and the Fair Labor Standards Act as applicable to each contract.
- Support labor cost accuracy for contract billing and indirect rate calculations by ensuring payroll data aligns with the job cost and project accounting system (Costpoint).
Accounting Accuracy & Reconciliation
- Perform payroll-related reconciliations, including payroll clearing, tax, and benefit accounts, and manage leave accrual balances.
- Prepare intercompany payroll journal entries across affiliated entities.
- Process payroll-related accounts payable, including 401(k) contributions, insurance premiums, and wage garnishments, ensuring accuracy and timely remittance.
Reporting & Documentation
- Maintain complete, organized payroll records and documentation, and ensure appropriate backups are kept.
- Retain payroll, timekeeping, and certified payroll records in accordance with federal contract record retention requirements and company policy.
- Prepare payroll reports for management, finance, and contract compliance purposes as requested.