What are the responsibilities and job description for the Field Project Coordinator position at Miami Museum of Contemporary Art of the African Diaspora?
Department: Community Programs of Miami MoCAAD, including but not limited to: Community Screenings, Student Workshops, and other In-Person Events.
Reports To: Board Chair, Senior Data Scientist
Coordinates with: Digital Project Manager
Time Commitment: Up to 10 hours per week, with room for expansion
Rate: $20 USD per hour (based on experience)
Location: Miami, Florida (Hybrid)
Miami MoCAAD is seeking a proactive, organized, and self-managed Field Project Coordinator to coordinate and oversee on-ground execution of Miami MoCAAD’s workshops, screenings, and community engagement events. This role ensures smooth day-of operations and consistent follow-through on pre-event and post-event tasks, focusing on logistics, team coordination, and checklist compliance.
Pre-Event Preparation:
- Coordinating and confirming schedule of workshops, screenings or other events
- Coordinate pre-event logistics including community outreach, flyer/poster placement, and equipment checks.
- Confirm venue setup requirements, technology needs, and on-site materials.
- Conduct walkthroughs of the event venue 1–2 days prior to each event to check signage, posters, and setup readiness.
- Communicate checklist items to assigned team members and ensure all tasks are completed on time.
Day-of-Event Management:
- Arrive early for event setup and walkthrough.
- Manage check-in process using tools such as Airtable and MoCAAD-provided mobile devices.
- Ensure checklists and SOPs are followed for event flow, including VR setup, presentations, and community interactions.
- Coordinate with team members to fill in any gaps and resolve any onsite issues.
- Capture and upload event documentation including photos, attendance data, and post-event reports.
Post-Event:
- Ensure all data and media assets are uploaded and organized in Airtable.
- Provide feedback on event execution, noting any challenges or opportunities for process improvement.
- Ensure post-event email thank you and survey is sent to attendees
- Proven experience managing logistics for community events, workshops, or screenings.
- Strong organizational and project management skills; ability to self-manage without constant supervision.
- Experience using digital tools such as Airtable, Google Workspace, Slack.
- Comfort working with diverse communities and representing Miami MoCAAD in public-facing settings.
- Availability for flexible scheduling, especially around key event dates.
- This role will start with a short paid beta project (8–16 hours) to assess fit before onboarding for longer-term work.
If you're interested in applying, please follow the instructions below:
- Email us at hr@blackart.org with the subject line: "Application – Field Project Coordinator – [Your Full Name]"
- In your email, include:
- Your updated resume
- A 1-2 sentence note about why this opportunity excites you
- A 2-minute video introduction (Loom, Google Drive, or YouTube link) briefly sharing your:
- Experience with field coordination or community logistics
- Comfort with tools like Airtable or Google Workspace
- Enthusiasm for working with diverse communities
Once we receive your materials, we'll review and reach out if you're selected for the beta test project phase (compensated at $20/hour).
Deadline to Apply: August 15, 2025
Salary : $20