Part-Time Koubek Center Coordinator

The Part-Time Koubek Center Coordinator assists the department with contracts, payments, insurance compliance, and day-to-day operations in the areas of events, grants and finance. This position supports the management of the Koubek Center facility in terms of outside client rentals, facility maintenance, and support of cultural programming.

• Assists with the day-to-day operations and facility needs of the Koubek Center, including but not limited to guests’ services and assisting internal and external facility personnel
• Coordinates all rental activities (internal or external), ensures insurance compliance, compiles show settlements, and communicates final event costs and payment procedure
• Processes payments, completes budget transfers and performs reconciliations
• Coordinates Facility & Maintenance issues including preparing work orders and following up with appropriate Plant Maintenance personnel
• Prepares and issues Engagement Agreements for Artist Services, Agreement for Temporary Use of the MDC Facilities, Reduction or Waiver of Fees Addendum and Agreement for Services for rental clients, artists and vendors
• Maintains venue calendar, populates MDC calendar listings and provides College Academic and Cultural Affair Departments with Koubek Center upcoming activities
• Supervises box office operations including assisting clients with phone sales, monitoring sales, generating ticketing reports for all events and preparing box office event builds, as well as maintaining attendance records of both external and internal public and private events
• Handles aspects of grants compliance including fund set-up and final financial reports
• Performs other duties as assigned

• Bachelor’s degree in appropriate field and three (3) years of work experience in related area
• All degrees must be from a regionally accredited institution
• Knowledge and understanding of College organization, goals and objectives, and policies and procedures
• Knowledge of current developments/trends in educational reform and arts administration
• Possess excellent organizational and communications skills (both oral and written) in both English and Spanish
• Proficiency in Microsoft Office applications and solid computational skills
• Ability to work collaboratively and effectively with constituents, departments, community-based organizations in a diverse community
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions from senior management, groups of managers, artists, clients, customers, and the general public
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
• Knowledge of grant procedures and processes
• Excellent accounting skills, with keen attention to detail
• Possess superior organizations skills and the ability to guard confidential information
• Ability to work independently on multiple tasks with sharp problem prevention and problem-solving skills
• Ability to manage budget, write reports, business correspondence, and procedure manuals
• Ability to travel to special events and MDC campuses
• Ability to work a flexible schedule including days, evenings and some weekend assignments
• Ability to work well with students, faculty, staff, community partners, and artists

The final candidate is to successfully complete a background screening and reference check process.