Finance Operations Specialist

Position Summary

We are seeking a versatile Finance Operations Specialist to join our team. This role is unique as it blends full-cycle accounting support with essential operations. You will manage the financial health of our business. The ideal candidate is a highly organized professional who can manage all financial data, reporting and compliance needs.

Job Responsibilities

Finance: AP, AR & Commercial Support

• Full-Cycle Accounting: Manage AP/AR, including three-way matching for inventory and managing retailer deductions/chargebacks.
• Commercial Support: Review quotes and contracts for pricing accuracy; ensure Revenue Recognition compliance regarding returns and volume rebates.
• Cash & Tax: Perform bank reconciliations, monitor cash flow, and prepare monthly Sales/Use Tax filings and all other Corporate Tax compliance needs.
• Reporting: Assist in preparing monthly financial statements and analyzing COGS and gross margins.

Payroll Coordination

• Payroll Processing: Coordinate all payroll-related updates (commissions, bonuses, overtime, and deductions) between the Finance team and the ADP PEO.
• Compliance: Ensure payroll records align with the general ledger and assist in month-end payroll accruals.
• Time Tracking: Monitor time-off requests and attendance records for accuracy prior to payroll submission.

Qualifications

• Experience: 3–5 years of experience in a dual Finance/HR or Office Operations role, preferably within the Consumables or Retail sector.
• Technical Skills: Strong proficiency in ERP software (Oracles, QuickBooks, NetSuite, etc.) and Advanced Excel.
• PEO Familiarity: Direct experience working with PEO platforms (e.g., Justworks, TriNet, ADP TotalSource, or Rippling) is highly preferred.
• Discretion: High level of integrity and the ability to handle sensitive financial and personnel data with absolute confidentiality.
• Communication: Excellent interpersonal skills to bridge the gap between corporate finance requirements and employee needs.
• Language: Bilingual fluency in English and Chinese (Mandarin) is strongly preferred

WHERE YOU WILL WORK

• Location: San Jose
• Territory: United States

HOW WE WILL REWARD YOU

The base salary range for this full time position is $70,000 – $95,000 per year, dependent on experience.

We offer eligible employees and their dependents (including domestic partners) a comprehensive and competitive benefits package. MGI US LLC contributes to the benefits package.

• Medical, Dental, and Vision Coverage

• Life and AD&D Insurance

• Long-term and Short-term Disability Insurance

• Voluntary Life and AD&D Insurance

• Health Savings Account (HSA)

• Flexible Spending Accounts (FSA)

• Domestic Partner Benefits

• 401(k) Retirement Plan

• 20 PTO days and 11 holidays per year

MGI US LLC provides equal employment opportunity without regard to race, color, religion, sex, national origin, sexual orientation, gender identity and/or expression, age, disability, veteran or uniformed service status, or any other characteristic protected by applicable law.