What are the responsibilities and job description for the Legal Administrative Assistant position at MG M The Law Firm?
MG M The Law Firm (MG M) has an immediate opening for a Legal Administrative Assistant in our Dallas office. This position is required to be in-person at least four (4) days per week.
MG M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.
Essential Duties And Responsibilities
MG M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).
MG M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.
MG M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.
Essential Duties And Responsibilities
- Welcome and direct office visitors.
- Answer incoming telephone calls in a kind and professional manner and direct callers to appropriate party.
- Receive, sort, and forward incoming mail.
- Coordinate pick-up and delivery of express mail services.
- Assist with ordering office supplies and other related clerical duties such as data entry, photocopying, filing, and coding.
- Perform all clerical/admin duties as assigned and/or required to support the office.
- Provide administrative and secretarial support to assigned attorneys/paralegals; assist with file downloads and uploads, scanning and document production.
- Format briefs, pleadings, correspondences and other legal documents
- File legal documents with state and federal courts (e-filing knowledge is a must)
- Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
- Update and maintain client files.
- Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
- File and name documents in accordance to firm procedures, placing an importance on accuracy.
- Minimum of a high school diploma required (college degree is preferred, but not required).
- Minimum of 2 years of experience as a legal administrative assistant.
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system; Aderant knowledge is a plus.
- Knowledgeable of State and Federal Rules.
- Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
- Communication: Demonstrate excellent verbal and written communication skills.
- Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
- Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
- Teamwork: Contribute to building a positive team spirit and support the success of colleagues.
- Ability to work efficiently in a fast-paced environment.
- Highly organized with strong attention to detail.
- Self-motivated and capable of independent work.
- Excellent verbal and written communication skills.
- Professional in interactions with a wide variety of individuals.
- Skilled in prioritizing and managing multiple tasks.
- Consistently punctual with excellent attendance.
- Flexible and willing to assist wherever needed.
- Demonstrates understanding of and adherence to firm policies and procedures.
- Comfortable working in a high-volume, deadline-driven environment with shifting priorities.
- Strong problem-solving skills.
MG M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).
MG M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.