Construction Accounting and Payroll Specialist

About the Role:

The Accounting and Payroll Specialist plays a critical role in ensuring the accuracy and timeliness of financial and payroll operations within the organization. This position is responsible for managing payroll processing, maintaining accurate accounting records, and ensuring compliance with federal, state, and local regulations. The specialist will collaborate closely with HR and finance teams to reconcile payroll data, prepare reports, and support audits. By maintaining meticulous financial documentation and processing payroll efficiently, this role directly contributes to employee satisfaction and organizational financial integrity. Ultimately, the Accounting and Payroll Specialist ensures that all payroll activities are executed flawlessly, supporting the company’s operational and strategic goals.

Minimum Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Proven experience of at least 2 years in payroll processing and accounting functions.
• Strong knowledge of payroll systems, tax regulations, and compliance requirements in the United States.
• Proficiency in accounting software such as Sage 100-Contractor, ADP, or similar payroll platforms.
• Excellent attention to detail and strong organizational skills.

Preferred Qualifications:

• Certification such as Certified Payroll Professional .
• Advanced Excel skills including the use of formulas, pivot tables, and macros.
• Familiarity with benefits administration and timekeeping systems.

Responsibilities:

• Process and administer payroll for all employees accurately and on schedule, including calculating wages, deductions, and benefits.
• Maintain and update payroll records, ensuring compliance with applicable laws and company policies.
• Reconcile payroll accounts and resolve discrepancies in a timely manner.
• Prepare and submit payroll tax filings and reports to federal, state, and local agencies.
• Collaborate with HR to manage employee data related to payroll, such as new hires, terminations, and changes in compensation.
• Assist with month-end and year-end accounting close processes, including journal entries and account reconciliations.
• Support internal and external audits by providing necessary payroll and accounting documentation.
• Continuously review payroll processes and recommend improvements to enhance efficiency and accuracy.

Skills:

The Accounting and Payroll Specialist utilizes their expertise in payroll software and accounting principles daily to ensure accurate and compliant payroll processing. Strong analytical skills are applied to reconcile accounts and identify discrepancies, ensuring financial data integrity. Communication skills are essential when collaborating with HR and finance teams to update employee records and resolve payroll issues. Proficiency in Excel and other software tools enables efficient data management and reporting. Additionally, knowledge of tax regulations and compliance requirements is critical to prepare and submit accurate payroll tax filings, minimizing risk for the organization.

The Construction Accounting and Payroll Specialist plays a critical role in managing the financial and payroll operations specific to the construction industry. This position ensures accurate and timely processing of payroll for construction workers while maintaining compliance with federal, state, and local regulations. The specialist will oversee job costing, accounts payable and receivable, and financial reporting to support project budgeting and profitability analysis. By collaborating closely with project managers and human resources, this role helps maintain financial integrity and operational efficiency across multiple construction projects. Ultimately, the specialist contributes to the company’s financial health by ensuring precise accounting practices and payroll administration tailored to the unique demands of construction operations.

Minimum Qualifications:

• Associate’s degree in Accounting, Finance, or a related field, or equivalent work experience.
• Minimum of 3 years of experience in accounting or payroll, preferably within the construction industry.
• Proficiency with accounting software and payroll systems, such as QuickBooks, Sage 300 Construction and Real Estate, or similar platforms.
• Strong understanding of construction payroll regulations, including certified payroll and prevailing wage requirements.
• Knowledge of general accounting principles and job costing methodologies.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Experience with union payroll and collective bargaining agreements.
• Familiarity with construction project management software and integrated financial systems.
• Certification such as Certified Payroll Professional (CPP) or Certified Construction Industry Financial Professional (CCIFP).
• Advanced Excel skills and experience with data analysis tools.

Responsibilities:

• Process and manage payroll for construction employees, including union and non-union workers, ensuring compliance with wage laws and collective bargaining agreements.
• Maintain accurate job cost accounting records to track labor, materials, and overhead expenses for multiple construction projects.
• Prepare and reconcile accounts payable and receivable, ensuring timely payments and collections related to construction contracts.
• Generate detailed financial reports and analyses to assist project managers and executives in budgeting and forecasting.
• Ensure compliance with tax regulations, labor laws, and reporting requirements specific to the construction industry.
• Collaborate with human resources to manage employee benefits, certifications, and timekeeping systems.
• Support year-end audits and prepare documentation for regulatory agencies and internal reviews.

Skills:

The Construction Accounting and Payroll Specialist utilizes accounting and payroll software daily to process transactions accurately and efficiently, ensuring compliance with industry-specific regulations. Strong analytical skills are applied to interpret financial data, perform job costing, and generate reports that inform project budgeting and decision-making. Communication skills are essential for collaborating with project managers, HR, and external auditors to resolve discrepancies and maintain accurate records. Attention to detail is critical when managing payroll complexities such as union rules, certified payroll, and tax filings. Additionally, proficiency in Excel and other data tools supports the specialist in streamlining processes and enhancing financial reporting capabilities.