What are the responsibilities and job description for the Accounts Payable Coordinator II position at MFAH?
Responsibilities:
- Prepare and process invoice journals daily
- Prepare and process purchase orders (PO) for selected Museum departments
- Preparing purchase orders for approval
- Acknowledging receipt of goods and services in the accounting system
- Submitting invoices timely for payment
- Review and validate weekly purchase order (PO) invoices for payment
- Generate purchase orders for approval, receive and invoice the PO upon request
- Monitor Accounts Payable email addresses daily for incoming invoices and statements Respond timely to invoice inquiries from departments and vendors
- Liaison between operating departments and accounting
- Preparing expense reports for supported departments
- Scan all manual payments for Wires, ACHs and Credit Cards
- Scan all incoming invoices to the Accounts Payable Scan folder
- Scan W-9 Forms to folders
- Open mail and distribute to appropriate departments
- Backup expense report review
- Backup for insurance renewal data and claims
- Perform other duties as assigned
Skills, Knowledge and Abilities:
- Familiarity with Microsoft Office products
- Strong organizational skills, accuracy and attention to details is critical
- Excellent communication skills, detail oriented, critical thinker and able to multitask
- Able to work independently to meet deadlines
Education and Experience:
- Degree or coursework in accounting
- At least two years in accounts payable or general accounting experience, including journal entries through general ledger (non-profit experience preferred)
- Experience with Dynamics AX, Dynamics 365 or Great Plains Accounting software is required
Work Location Expectation:
Hybrid work available after 90 day probation period. Long term, 1-2 days on-site per week.
Equal Opportunities for All
The Museum of Fine Arts, Houston (MFAH) is committed to attracting and retaining talented individuals who can contribute meaningfully to our mission and organizational excellence. We welcome all applicants whose skills, experience, and perspectives prepare them to succeed in this role and support the Museum’s work in serving a broad public.
MFAH is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs, and without regard to any characteristic protected by applicable federal, state, or local law. We are committed to fair and consistent employment practices and to maintaining a professional, respectful workplace for all employees.
We recognize that no candidate meets every qualification listed in a job description. If your background and experience align with many of the responsibilities and requirements of this position, we encourage you to apply.
MFAH is committed to ensuring equal access to employment opportunities. Qualified individuals with disabilities may request reasonable accommodations to participate in the application process, interview process, perform essential job functions, and access the benefits and all other privileges of employment. Requests for reasonable accommodation may be directed to the Human Resources Department at HR@mfah.org