Accounting Specialist

Metzcor, LLC is a family-owned, DODD-certified agency in Cincinnati, OH that provides services to individuals with disabilities outside of their homes on a community campus with a classroom-based setting.

Metzcor's mission is to enrich the lives of adults with developmental disabilities by providing them with opportunities to be valued and contributing members of our community. Metzcor seeks to operate as a pillar in the community, working to improve every aspect of the lives of our participants, our participants' families, and our staff.

Metzcor is seeking a detail-oriented and proactive Accounting & Bookkeeping Specialist to join our growing organization and finance team. Reporting directly to the Chief Financial Officer (CFO), this role is pivotal to maintaining the accuracy and integrity of our financial records while supporting strategic initiatives to improve cost efficiency and performance tracking. The ideal candidate will thrive in a dynamic environment, managing day-to-day bookkeeping tasks alongside budgeting, reporting, and vendor oversight. With our company's expansion plans, this position offers tremendous opportunities for growth and impact on operational scalability.

Responsibilities / Duties:

Bookkeeping and Financial Operations

• Maintain accurate, up-to-date general ledger accounts in QuickBooks Online, ensuring compliance with GAAP and internal policies.
• Perform monthly reconciliations of bank statements, credit card statements, and investment account statements, verifying transactions for accuracy and identifying discrepancies.
• Manage accounts payable (AP) processes, including invoice review, coding, approval workflows, payment processing (ACH, checks, wire transfers), and vendor payment scheduling to optimize cash flow and vendor relationships.
• Track and reconcile activity funds, such as petty cash, employee reimbursements, or project-specific allocations, ensuring proper documentation and audit trails

Budgeting and Expense Management

• Collaborate with department heads and the CFO to develop, monitor, and revise annual budgets, including variance analysis against actuals to support informed decision-making.
• Lead expense reduction projects by analyzing spending patterns, identifying cost-saving opportunities (e.g., negotiating vendor contracts or consolidating suppliers), and implementing process improvements to reduce overhead by targeted percentages (e.g., 5-10% annually).
• Prepare ad hoc financial analyses and forecasts to support budget cycles and strategic planning.

Reporting and Performance Metrics

• Produce comprehensive Monthly Performance and KPI reports, including key metrics such as revenue trends, expense ratios, profitability margins, cash flow projections, client growth, profitability by department, and departmental variances; distribute to executive leadership with actionable insights.
• Conduct double-checks on all reconciled statements (bank, credit, investments) prior to report finalization, ensuring zero tolerance for errors and highlighting anomalies for CFO review.
• Generate custom dashboards or visualizations that are currently not in use.

Vendor Management and Compliance

• Oversee vendor onboarding and account maintenance, including collecting and verifying W-9 forms, issuing 1099 tax documents annually, and ensuring timely filing with the IRS.
• Manage liability insurance documentation for vendors and internal needs, including certificate tracking, renewal reminders, and compliance audits to mitigate risk.
• Build and nurture vendor relationships, resolving disputes, evaluating performance, and recommending alternatives to enhance value and reduce costs.

General and Other Duties

• Assist in month-end and year-end close processes, including accruals, depreciation schedules, and preparation of financial statements for external CPA review.
• Support ad-hoc projects, such as system migrations, audit preparations, or process automation initiatives.
• Maintain confidentiality of sensitive financial data and adhere to all company policies, ethical standards, and regulatory requirements.
• Cross-train with team members to ensure business continuity and participate in continuous improvement efforts.

Minimum Qualifications and Requirements:

• Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 3 years of progressive experience in bookkeeping, accounts payable, and financial reporting, preferably in a mid-sized company ($5M revenue). A combination of relevant education and experience may be considered.
• Prior experience using QuickBooks is required.
• Excellent verbal, written, and interpersonal communication skills, with the ability to collaborate effectively in a cross-functional environment and interact professionally at all levels of the organization.
• Strong attention to detail and accuracy.
• Ability to execute daily tasks with minimal supervision.
• Ability to coordinate and deliver on multiple large projects and requests is required.
• Maintain a current driver’s license and good driving record with less than five points.
• Pass a drug test.
• Pass a criminal background check and all exclusion list checks as required by DODD.

If you possess the skills and compassion required for this role, APPLY NOW!

Job Type: Full-time

Pay: $22-$24 per hour, based on experience, qualification, and QuickBooks/Accounting knowledge

Benefits:

• Health Insurance
• Health Savings Account
• Dental Insurance
• Vision Insurance
• Paid Time Off
• Retirement Plan
• Paid Holidays
• Flexible schedule

Work Location: In person