What are the responsibilities and job description for the Executive Assistant position at Mettler-Toledo International, Inc?
About Mettler Toledo
METTLER TOLEDO is a global leader in precision instruments and services. We are renowned for innovation and quality across laboratory, process analytics, industrial, product inspection, and retailing applications. Our sales and service network is one of the most extensive in the industry. Our products are sold in more than 140 countries, and we have a direct presence in approximately 40 countries. For more information, please visit www.mt.com.
Our Opening and Your Responsibilities
We are seeking a detail-oriented and proactive Part-Time Office Administrator / Executive Assistant for our AM-HUB location to support daily operations and administrative tasks. As an Executive Assistant you will excel at managing multiple priorities efficiently and discreetly, working closely with senior leadership to ensure smooth scheduling, logistics, and information flow within the organization.
What You'll Do:
* Calendar & Schedule Management: Manage and maintain executive calendars, coordinate meetings across multiple time zones, anticipate scheduling conflicts, and ensure all appointments are prepared for in advance.
* Travel Coordination: Arrange domestic and international travel including flights, accommodation, ground transportation, and itineraries.
* Workshop & Event Coordination: Support the planning and logistics of internal workshops, off-sites, and team events.
* Expense Reporting: Process and submit expense reports, reconcile receipts, and liaise with finance to ensure timely reimbursements and compliance with company policy.
* Information & Report Coordination: Coordinate the collection, consolidation, and formatting of information from internal stakeholders for reports, presentations, and briefing documents.
* General Administration: Provide broader organizational support as needed and handling ad hoc tasks that keep the office and team running efficiently.
What You Need to Succeed
* A high school diploma is required however a bachelor's degree or equivalent experience is preferred
* Proficiency with SAP enterprise systems and Microsoft Office Suite
* Minimum of two years of customer service experience
* Experience in an administrative, office management, or executive assistant role
* Exceptional organizational skills with a strong attention to detail — you rarely let things slip through the cracks
* A proactive, self-starter mindset
* Comfortable managing competing priorities and adapting to a fast-paced environment
Our Offer to You
* Medical, dental and vision care coverage and a 401(k) savings plan with company matching - all starting on date of hire
* Tuition reimbursement, employee wellness programs, plus other perks and discounts
* Parental and caregiver leave policies
* All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits
* Global market strength and worldwide leadership in weighing
* A brand name that is identified worldwide with precision, quality, and innovation
* Thousands of patents, design and innovation awards
* A commitment to extraordinary service on our state-of-the-art equipment
Equal Opportunity Employment
We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. You can find more details in our [1] Equal Employment Opportunity Policy. If you’d like more information about your EEO rights as an applicant under the law, please click [2] here.
References
Visible links
1. https://www.mt.com/dam/sustainability/equal-employment/Equal_Employment_Opportunity_Policy.pdf
2. https://www.eeoc.gov/employees-job-applicants
METTLER TOLEDO is a global leader in precision instruments and services. We are renowned for innovation and quality across laboratory, process analytics, industrial, product inspection, and retailing applications. Our sales and service network is one of the most extensive in the industry. Our products are sold in more than 140 countries, and we have a direct presence in approximately 40 countries. For more information, please visit www.mt.com.
Our Opening and Your Responsibilities
We are seeking a detail-oriented and proactive Part-Time Office Administrator / Executive Assistant for our AM-HUB location to support daily operations and administrative tasks. As an Executive Assistant you will excel at managing multiple priorities efficiently and discreetly, working closely with senior leadership to ensure smooth scheduling, logistics, and information flow within the organization.
What You'll Do:
* Calendar & Schedule Management: Manage and maintain executive calendars, coordinate meetings across multiple time zones, anticipate scheduling conflicts, and ensure all appointments are prepared for in advance.
* Travel Coordination: Arrange domestic and international travel including flights, accommodation, ground transportation, and itineraries.
* Workshop & Event Coordination: Support the planning and logistics of internal workshops, off-sites, and team events.
* Expense Reporting: Process and submit expense reports, reconcile receipts, and liaise with finance to ensure timely reimbursements and compliance with company policy.
* Information & Report Coordination: Coordinate the collection, consolidation, and formatting of information from internal stakeholders for reports, presentations, and briefing documents.
* General Administration: Provide broader organizational support as needed and handling ad hoc tasks that keep the office and team running efficiently.
What You Need to Succeed
* A high school diploma is required however a bachelor's degree or equivalent experience is preferred
* Proficiency with SAP enterprise systems and Microsoft Office Suite
* Minimum of two years of customer service experience
* Experience in an administrative, office management, or executive assistant role
* Exceptional organizational skills with a strong attention to detail — you rarely let things slip through the cracks
* A proactive, self-starter mindset
* Comfortable managing competing priorities and adapting to a fast-paced environment
Our Offer to You
* Medical, dental and vision care coverage and a 401(k) savings plan with company matching - all starting on date of hire
* Tuition reimbursement, employee wellness programs, plus other perks and discounts
* Parental and caregiver leave policies
* All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits
* Global market strength and worldwide leadership in weighing
* A brand name that is identified worldwide with precision, quality, and innovation
* Thousands of patents, design and innovation awards
* A commitment to extraordinary service on our state-of-the-art equipment
Equal Opportunity Employment
We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. You can find more details in our [1] Equal Employment Opportunity Policy. If you’d like more information about your EEO rights as an applicant under the law, please click [2] here.
References
Visible links
1. https://www.mt.com/dam/sustainability/equal-employment/Equal_Employment_Opportunity_Policy.pdf
2. https://www.eeoc.gov/employees-job-applicants