Office Associate

Overview

Office Associate (Construction Management) Essential Functions:

Performs office administrative support work of considerable variety that requires independent judgment;

schedules and prepares agenda of meetings; sorts, processes and distributes mail; answers/screens

telephone calls; photocopying, scanning and filing of records; answer questions requiring knowledge of District

and departmental activities, rules, policies and procedures; prepare correspondence, memos, minutes of

meetings and other documents; maintain records and files; effective and consistent communications with

contractors/suppliers; maintain accounting records of appropriations and expenditures; knowledge of purchase

requisitions and purchase orders; collect, update and maintain information within Oracle as required for project

tracking.

Additional Responsibilities:

May assist in budget preparation; maintains employee records; requisitions supplies; performs related work as

required or as delegated by supervisor.

Training And Experience:

• Graduation from high school or equivalent, AND four (4) years of administrative support experience.
• Must possess a valid driver's license issued by the state in which the employee resides.
  
  

Desirable Knowledge, Skills And Abilities:

Considerable knowledge of office support methods, practices and equipment; good knowledge of Microsoft

Office products; good knowledge of office management principles and practices; good knowledge of records

retention; considerable skill in operating office equipment (50 NWPM); considerable skill in filing and

maintaining complex records; considerable skill in preparing reports; considerable skill with accounting

principles and mathematics; ability to work independently without specific instructions; ability to establish and

maintain effective working relationships with District employees and the public.

SPECIAL REQUIREMENT:

Pursuant to MSD's "Substance Abuse Policy and Procedures," this position has been designated as non-

safety sensitive and candidate must pass a Non-D.O.T. Drug Test for this position. Employees occupying this

position are not subject to Federal (D.O.T.) Drug and Alcohol Testing Regulations.

Employees of MSD must have a "Meets Expectations" on their current performance review.

Responsibilities

Qualifications

Office Associate

Training And Experience:

• Graduation from high school or equivalent, AND four (4) years of administrative support experience.
• Must possess a valid driver's license issued by the state in which the employee resides.
  
  

Desirable Knowledge, Skills And Abilities:

Considerable knowledge of office support methods, practices and equipment; good knowledge of Microsoft

Office products; good knowledge of office management principles and practices; good knowledge of records

retention; considerable skill in operating office equipment (50 NWPM); considerable skill in filing and

maintaining complex records; considerable skill in preparing reports; ability to work independently without

specific instructions; ability to establish and maintain effective working relationships with District employees

and the public.

Office Associate (Centra/ Records)

Training And Experience:

• Graduation from high school or equivalent, AND four (4) years of administrative support and/or central files work.
• Must possess a valid driver's license issued by the state in which the employee resides.
  
  

Desirable Knowledge, Skills And Abilities:

Considerable knowledge of the principles, methods and practices of a centralized records and filing system;

good knowledge of modern office methods and procedures; skill in operating a variety of office equipment and

related software; skill in establishing and maintaining effective working relationships with others; skill in

maintaining records and preparing reports.

Office Associate (Operations)

Training And Experience:

Graduation from high school or equivalent, AND four (4) years of administrative support

experience.

Must possess a valid driver's license issued by the state in which the employee resides.

Desirable Knowledge, Skills And Abilities:

Ability to prioritize and manage multiple tasks, varied responsibilities, and off site assistance; ability to work

independently; considerable skill and knowledge of Microsoft Office products; ability to analyze information and

reach decisions; considerable skill compiling data, preparing and maintaining reports; good knowledge of office

management principles and practices; ability to establish and maintain effective working relationships with

District employees.

Office Associate (Permit)

Training And Experience:

• Graduation from high school or equivalent, AND four (4) years of in administrative support and/or construction work.
• Must possess a valid driver's license issued by the state in which the employee resides.
  
  

Desirable Knowledge, Skills And Abilities:

Good knowledge of District ordinances, rules and regulations concerning sewer connections; good knowledge

of department rules and regulations; considerable skill in the use of basic business mathematics; working

knowledge of construction principles, practices, materials and equipment; knowledge of Microsoft Office

products; Considerable skill in operating office equipment (50 NWPM); ability to form and maintain effective

working relationships with employees and the general public; ability to maintain records and prepare reports.

Office Associate (Environmental Compliance)

Training And Experience:

• Graduation from high school or equivalent, AND four (4) years of administrative support experience.
• Must possess a valid driver's license issued by the state in which the employee resides.
  
  

Desirable Knowledge, Skills And Abilities:

Considerable knowledge of office support methods, practices and equipment; good knowledge of Microsoft

Office products; good knowledge of office management principles and practices; good knowledge of records

retention; considerable skill in operating office equipment (50 NWPM); considerable skill in filing and

maintaining complex records; considerable skill in preparing reports; ability to work independently without

specific instructions; ability to establish and maintain effective working relationships with District employees

and the public.

Office Associate (Finance)

Desirable Knowledge, Skills And Abilities:

Considerable knowledge of office support methods, practices and equipment; good knowledge of Microsoft

Office products; good knowledge of office management principles and practices; good knowledge of records

retention; considerable skill in operating office equipment (50 NWPM); considerable skill in filing and

maintaining complex records; considerable skill in preparing reports; ability to work independently without

specific instructions; ability to establish and maintain effective working relationships with District employees

and the public.

Office Associate (Construction Management)

SPECIAL REQUIREMENT:

Pursuant to MSD's "Substance Abuse Policy and Procedures," this position has been designated as non-

safety sensitive and candidate must pass a Non-D.O.T. Drug Test for this position. Employees occupying this

position are not subject to Federal (D.O.T.) Drug and Alcohol Testing Regulations.

Employees of MSD must have a "Meets Expectations" on their current performance review.