Judicial Assistant 2

Position Description

This Judicial Assistant position is a non-Civil Service position in the State Trial Courts, who serves as the primary administrative support in the office and performs the more advanced secretarial and administrative activities involved in processing legal documents and records for the judge and staff attorney. Performs other court-related duties as required.

Typical Duties

• Knowledge of the legal system and the courts
• Maintains strictest standards of confidentiality
• Performs a variety of administrative tasks as needed, including but not limited to processing mail, answering telephone calls, etc.
• Schedules appointments/meetings for the Judge and staff attorney
• Maintains the calendar of court dates, appointments, meetings, etc.
• Maintains files and records and disseminates information as necessary
• Types a variety of legal documents and correspondence
• Performs clerical work, such as electronic filing of court orders and documents
• May prepare courtroom for hearings and arrange exhibits, seating, and other physical details.
• Monitors and operates courtroom recording and presentation equipment
• Assist in maintaining evidence during trials or other court-related documents
• Assists in the conducting of jury trials, including the supervision of jurors
• May provide information to employees and the public
• May prepare directives and correspondence as needed by the judge.

Minimum Qualifications

An Associate’s Degree, Bachelor’s Degree, or Paralegal Certification from an accredited college, university or professional school is preferred. Comparable experience is preferred.

• Strong administrative skills
• Self-motivated with the ability to manage time effectively, establish priorities, juggle competing demands, meet tight deadlines, and perform well under pressure, while working independently under limited guidance and direction or as a member of the team
• Exceptional ability to communicate, articulate, and relate to coworkers and others with professionalism and integrity
• Strong Microsoft Office skills
• Proficient typing and personal computer skills
• Excellent proof-reading and editing skills
• Superior organizational skills
• Excellent interpersonal skills in dealing with attorneys, litigants, and the public
• Ability to multi-task in a busy environment
• Strong attention to detail
• Excellent written and verbal communications skills
• Proficient in grammar, punctuation, and spelling

Preferred Experience, Knowledge, Skills, and Abilities

• Employee must be a U.S. citizen or eligible to work in the U.S.
• Employees must comply with court confidentiality requirements, including handling confidential information in a variety of contexts.
• Employees are “at will” and can be terminated at any time with or without cause.

Qualified applicants should submit the following:

• A cover letter
• Resume
• Three (3) references who can attest to the applicant’s ability to perform the job functions listed herein in a timely fashion while working under limited guidance and direction.

Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year

Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year

Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.

Full-time, Non Civil Service positions - contact hiring department for benefits information

Seasonal/Temporary positions - no benefits offered.