Executive Operations Coordinator

PLEASE READ THE COMPLETE POSTING BEFORE APPLYING. Candidates selected to move forward will be asked during the screening process to explain their understanding of the position, which responsibilities led them to apply, and how their prior experience relates to the work described below.

This is a full-time, in-office position at our Tampa office. It is not remote or hybrid.

• Executive Operations Coordinator
• Office of the President & Chief Legal Officer | Mortgage & Title
• Tampa office, full-time, in-office
  
  

This is not a traditional administrative-assistant position. The person selected will work directly with our President and Chief Legal Officer across mortgage lending, title operations, executive projects, compliance, recruiting, event follow-up, content management, and implementation of Microsoft 365/Copilot workflows.

You will need to receive an assignment, understand the objective, organize the work, prepare a strong first draft or recommended next step, and follow the matter through to completion without constant reminders.

Marketing experience is helpful, but this is not primarily a marketing position. You will manage and execute recurring marketing initiatives, including event follow-up campaigns and the company's content calendar, as part of a broader executive-operations role.

Compensation: $40,000 - $60,000 at plan compensation

Qualifications

• Able to work full-time, in person, at our Tampa office (not remote or hybrid).
• Strong written communication; able to produce clear, professional first drafts.
• Proven ability to manage recurring projects, deadlines, and follow-ups without constant reminders.
• Hands-on business experience with Microsoft 365 (Outlook, Word, Excel; Teams/SharePoint/OneDrive a plus).
• Ability to learn new technology quickly, including Microsoft Copilot and AI tools.
• Sound judgment with confidential and compliance-sensitive information.
• Careful reader who follows instructions and pays attention to detail.
• PREFERRED
• Experience in mortgage, title, banking, legal, insurance, real estate, or executive operations.
• Experience using Copilot or other AI tools in a business setting.
• Marketing, event follow-up, or content calendar experience.
• Familiarity with Calyx Point.
  
  

Responsibilities

• Manage recurring projects and track open assignments for the President & Chief Legal Officer through completion.
• Prepare first drafts of correspondence, summaries, reports, and project materials.
• Organize and run follow-up after events and presentations, including contact lists, follow-up dates, personalized emails, and referral-partner outreach.
• Own the company's content calendar and keep each item moving from idea to publication.
• Work daily in Outlook, Word, Excel, Teams, SharePoint, OneDrive, and Microsoft Copilot, and help build AI-assisted workflows.
• Learn our mortgage and title processes and Calyx Point, and support policies, procedures, and operational projects.
• Handle confidential company and consumer information carefully and only through approved company systems.