Human Resources Specialist

One of the Bay area’s best non-profit employers is seeking to add a Human Resources Specialist. Now is your chance to make a difference in your dream job! We are a mid-size company with less than 300 employees.

At Metro Healthy Communities, employees enjoy their mission to serve others in a truly inclusive workplace that values work and life balance and every individual. We offer:

• Vacation time - 14 days to start
• Sick time of 9 days
• Bonuses
• Generous retirement plan with 5-7% company match
• Medical Insurance
• Vision
• Dental insurance
• Mileage reimbursement
• 9 Company Paid Holidays
• Free Short- and long-term disability insurance
• Education benefits
• Casual dress code

Statement of Purpose: The Human Resources Specialist provides comprehensive support to the Human Resources Department through a blend of administrative and operational responsibilities. This role supports key HR functions including recruitment, onboarding, employee records management, and compliance, ensuring efficient and effective HR operations.

Primary Tasks/Responsibilities:

• Maintain and oversee employee personnel files (physical and electronic) to ensure accuracy, completeness, and compliance with applicable regulations
• Ensure all required documentation is properly maintained, including personnel, medical, and other confidential employee records
• Maintain active and terminated Form I-9 records in accordance with federal retention requirements
• Prepare and organize personnel files for audits, inspections, or regulatory reviews
• Ensure required federal, state, and organizational employment posters are current and displayed appropriately
• Support recruitment efforts, including coordinating candidate communications, scheduling, and assisting with sourcing and screening candidates
• Assist with recruitment events and collaborate with hiring managers and external recruiters as needed
• Conduct reference checks and background screenings for candidates, employees, and volunteers
• Coordinate new hire processes, including communication with candidates and completion of pre-employment and onboarding documentation
• Facilitate and conduct new employee orientation to ensure a positive onboarding experience
• Process and track employee-related documentation, including FMLA, leave requests, and other employment actions, ensuring proper approvals and compliance
• Maintain and update HRIS data to ensure accuracy and data integrity across all employee records
• Maintain strict confidentiality and exercise sound judgment in handling employee, organizational, and patient/client information in compliance with HIPAA and organizational standards
• Promote and support the organization’s mission, values, and policies in all HR activities
• All other duties as assigned

Education/Professional:

• High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Minimum of 3 years of administrative or Human Resources experience required
• Experience working with Human Resources Information Systems (HRIS) and maintaining employee data records

Knowledge, Skills and Abilities Required:

• Proficiency in computer applications, including Microsoft Office (Word, Excel, Outlook), Adobe, and Human Resources Information Systems (HRIS)
• Strong data entry skills with a high level of accuracy and attention to detail
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Ability to work independently with minimal supervision while exercising sound judgment and initiative
• Effective problem-solving skills with the ability to identify issues and implement appropriate solutions
• Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization
• Ability to maintain confidentiality and handle sensitive information with discretion

Requirements:

• Must possess and maintain valid Florida driver’s license and proof of insurance
• Must have reliable transportation
• Must pass necessary fingerprinting, Level II background checks and employment eligibility verification through the U. S. Department of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp.

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• HRIS: 1 year (Required)
• Human resources: 2 years (Preferred)
• Administrative: 2 years (Preferred)
• FMLA: 1 year (Preferred)

Ability to Commute:

• Saint Petersburg, FL (Required)

Work Location: In person