ADMISSIONS COORDINATOR

Job Details

Description

RESPONSIBILITIES

• Review and make decisions regarding client packets regarding authorization and the treatment
  
  

process. Initiate and coordinate with managed care organizations. Coordinate and participate in

staffing cases and review with managed care agencies for ongoing authorizations.

• Input admission data into Extended Reach to support smooth admissions. Electronically scan, file,
  
  

and progress note issues of concern including all case files to Extended Reach.

• Meet weekly with the assigned PRTF’s Clinical Leadership and with staff and personnel concerning
  
  

referrals, placements, resources, and other issues of concern. Lead bi-monthly intake meetings

with the PRTF’s Administrator, clinical staff, and medical personnel to expedite the process.

• As cases require, organize and participate in pre-placement interviews with youth.
• Help families and stakeholders negotiate the admissions process, moving them through approval
  
  

and authorization for the PRTF program to the actual placement.

• Develop and maintain healthy relationships with healthcare provider organizations.
• Provide alternative placement resources to those who are ineligible for PRTF services.
• Help to improve profitability by examining quarterly admissions trends for the assigned PRTF and
  
  

offering suggestions for improvement. Review quarterly Quality Assurance data with the

Admissions Director to help meet performance goals. Maintain Admissions Budget Projections by

working to obtain/retain full capacity.

• Reduce placement risks by identifying, organizing, and structuring “at-risk clients” to be admitted
  
  

into the facility (notifying the nursing department and clinicians involved). Schedule admission

day phone calls with placement guardians.

• Communicate clearly with stakeholders about our organization and its services.
• Maintain the highest occupancy for the assigned PRTF.
• Participate in Admissions and Leadership Support Team agency meetings.
• Help define a strategic marketing plan with Utilization Review teams around the state (referring
  
  

hospitals).

• Maintain high standards of personal and professional conduct in all relationships with family
  
  

members, referral sources, payers, and agency staff.

• Other duties as assigned
  
  

Qualifications

• Must have empathy for others and practice the Golden Rule in relationships with residents and their families, with fellow staff member and with others.
• Must be an eager learner and willing to try new methods.
• Must have excellent organizational skills and be able to give full attention to details.
• Must possess good problem-solving skills.
• Must be able to establish clear boundaries with professionals seeking admission for children.
• Must be able to communicate effectively, verbally and in writing in a multidisciplinary setting.
• Must be committed to the protection of confidential information, records, and reports.
• Must have a strong work ethic and be willing to commit to significant job responsibilities.
• Must be able to function effectively as a team member of the Home’s admissions staff with a focus on supporting parents, guardians and children through the admissions process; maintaining complete and accurate admissions files, participating in pre-authorization interviews with third-party payors.
  
  

EMPLOYMENT PROVISIONS

Time on Duty: To be arranged so as best to accomplish the daily job duties.

Salary: As provided for in the Annual Budget.

Benefits: As stated in Personnel Policies and Procedures and determined by the Board of Directors.

DISCLAIMER

The foregoing description is not intended to be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.