What are the responsibilities and job description for the Assistant Project Manager (APM) position at METCALF BUILDERS INC?
Metcalf Builders Inc. is hiring an Assistant Project Manager (APM), to join our team in Reno, Nevada!
About Metcalf Builders Inc.
Founded in 1994 by third- and fourth-generation carpenters Red and Tom Metcalf, Metcalf has grown from a family-owned Nevada construction company into a trusted builder serving clients across multiple states. Built on a foundation of safety, integrity, trust, and excellence, we deliver complex construction projects that strengthen communities and create lasting impact. Today, under the leadership of President and CEO Bryce Clutts, Metcalf combines decades of construction expertise with a forward-thinking approach to innovation, partnership, and growth. While our company has evolved, our commitment remains the same: building exceptional projects, fostering strong relationships, and shaping the future together.
Position Summary
The Assistant Project Manager (APM) supports the Project Manager and the Senior Project Manager, while reporting to either the Project Manager or the Senior Project Manager. This role is responsible for coordinating project activities, performing project accounting tasks, assisting with estimating, and supporting higher‑level project management functions as needed. The APM plays a key role in ensuring project success through accurate documentation, communication, and coordination across the project team, subcontractors, and owners.
Key Responsibilities
Project Coordination & Technical Execution
- Coordinate daily and weekly project activities with minimal supervision.
- Resolve complex project issues and discrepancies in plans, schedules, and documents.
- Conduct weekly job meetings; document and distribute clear meeting minutes.
- Prepare, update, and monitor overall project schedules using appropriate software (e.g., Primavera).
- Assist with layout, calculations, and field support for Superintendents.
- Expedite and manage material deliveries, shop drawings, submittals, RFIs, and change order logs.
- Prepare addenda, plan revisions, and Owner update reports.
- Capture and organize project progress photos.
- Support timely and accurate project closeout documentation.
- Demonstrate strong skills in reading plans, performing quantity takeoffs, and identifying discrepancies.
Project Accounting & Budget Management
- Draft purchase orders, subcontracts, and change orders.
- Review and approve vendor and subcontractor invoices with accuracy.
- Maintain the job cost report and track overall project budget.
- Prepare monthly Owner applications for payment and supporting documentation.
- Track and document all change orders and budget impacts.
- Submit all accounting documents to the Project Manager for approval.
- Train less experienced Assistant Project Managers in project accounting processes.
- Demonstrate a strong working knowledge of construction accounting practices.
Estimating & Preconstruction Support
- Perform preliminary job pricing and justify estimating approaches.
- Prepare solicitation lists for subcontractors and suppliers.
- Develop bid packages and manage bid solicitation.
- Tabulate and evaluate bids for accuracy and completeness.
- Perform quantity surveys and initial estimate pricing.
- Apply strong mathematical skills (geometry, basic algebra) to estimating tasks.
Leadership, Communication & Problem‑Solving
- Communicate clearly and professionally in both written and verbal formats.
- Conduct meetings and present information in a clear, organized manner.
- Mentor and train junior Assistant Project Managers.
- Work independently with minimal supervision while balancing multiple priorities.
- Negotiate and help resolve complex project issues and subcontractor challenges.
- Assist with company marketing activities when requested.
Software & Technology
- Utilize computers and construction‑related software effectively (e.g., Primavera, Timberline, scheduling tools).
- Maintain accurate digital documentation including logs, reports, schedules, and correspondence.
Advanced Duties
- Act as Project Manager on small, low‑risk projects under guidance of the VP of Operations.
- Support business development and marketing assignments when needed.
- Perform additional duties as assigned to support overall project and company success.
Qualifications, Education & Experience
Qualifications
- 2-5 years total construction experience.
- Experience may include roles such as Project Engineer, Field Engineer, Intern, Project Coordinator, or entry-level APM.
- Exposure to commercial construction processes, RFIs, submittals, scheduling basics, and document control.
Education & Experience
- Bachelor’s degree in construction management, Engineering, Architecture or related field
OR equivalent construction experience.