Accounts Payable Clerk

Accounts Payable Clerk

Union City, CA (Onsite)

3-6 Months Contract

M-F 8-5pm with either an hour or half an hour unpaid lunch

Job Overview: Responsible for processing vendor payments, verifying accounting entries, and maintaining accurate records of all Accounts Payable transactions. This role involves coding, scanning, and indexing invoices into SAP, auditing expense reimbursements, and ensuring compliance with internal and external financial procedures.

Key Responsibilities

• Process and verify vendor payments by reconciling system reports with balances.
• Code, scan, and index invoices into SAP with high accuracy.
• Audit employee expense reimbursements for compliance with company policies.
• Pay bills and invoices in accordance with established procedures and timelines.
• Maintain accurate and organized records of all Accounts Payable transactions.
• Collaborate with internal purchasers and external vendors to resolve discrepancies and reconcile accounts.
• Disburse payments to suppliers, vendors, and employees.
• Perform timely account reconciliations by verifying entries and comparing balances.
• Confirm appropriate general ledger coding on all vendor invoices.
• File all trade invoices daily after processing and vouchering.
• Contact suppliers or departments for missing documentation to process invoices.
• Ensure correct approval, sorting, coding, and matching of invoices and receipts.
• Renew business and legal licenses annually in compliance with federal and state regulations.
• Provide excellent customer service to internal and external stakeholders.
• Perform other job-related duties as assigned.

Day-to-Day Tasks

• Support accounting functions through data entry, document scanning, copying, filing, and phone handling.
• Code and process invoices and work with Excel spreadsheets for reporting and analysis.

Minimum Qualifications

• High school diploma or equivalent.
• At least 2 years of experience in Accounts Payable.
• Proficiency in Microsoft Excel (pivot tables, charts, complex formulas).
• Ability to process large volumes of invoices accurately and efficiently.

Preferred Qualifications

• Working knowledge of SAP financial modules and Concur Expense Reimbursement.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and related accounting applications.
• Strong interpersonal and customer service abilities.
• Analytical and problem-solving skills.

Top 3 Must-Have Skills

• Proficient in Microsoft Office (Excel and Word).
• Detail-oriented with strong communication skills.
• Typing speed of at least 40 words per minute.

Technology Requirements

• Basic understanding of SAP (entry-level).
• Proficiency in Microsoft Outlook.

Interview Details

• Face-to-face interviews required.
• Parking available around the building (first come, first serve).