What are the responsibilities and job description for the Temporary Administrative Assistant position at Metaltest, Inc.?
**Administrative Assistant (Temp – 3 Days/Week)
Kent, WA – Metaltest, Inc.**
Position Type: Temporary, Part‐Time (3 days per week) Location: Kent, Washington Industry: Materials Testing Laboratory / Manufacturing Support
Role Summary
Metaltest, Inc. is seeking a professional, reliable Administrative Assistant to support accounting and operations. This role requires strong attention to detail, excellent communication skills, and the ability to manage AR collections, AP processing, and payroll coordination using QuickBooks Online.
Key Responsibilities
- Accounts Receivable (AR)
- Follow up on past‐due invoices using a structured cadence
- Send statements, reminders, and documentation as needed
- Maintain accurate notes and follow‐up logs
- Accounts Payable (AP)
- Enter bills, match supporting documents, and prepare weekly payables
- Coordinate vendor communication professionally
- QuickBooks Online
- Update customer and vendor records
- Reconcile transactions and maintain clean data
- Payroll Coordination
- Prepare and submit weekly payroll information
- Work with Innate Medical Insurance for employee benefits coordination
- Ensure accuracy and confidentiality of payroll data
- General Administrative Support
- Answer phones, greet visitors, and support daily office operations
- Maintain organized digital and physical filing systems
- Assist the CEO with administrative tasks as needed
Required Skills & Experience
- Minimum 2 years administrative or accounting support experience
- Strong AR follow‐up skills with a positive, professional demeanor
- Proficiency in QuickBooks Online
- Experience with AP, billing, and payroll coordination
- Excellent communication and organization
- Ability to work independently and follow established procedures
Schedule
- Three days per week (flexible scheduling available)
- On‐site in Kent, WA
Ideal Candidate
Someone who is:
- Professional, positive, and reliable
- Comfortable with accountability and follow‐through
- Able to support a small, fast‐moving technical business
- Detail‐oriented and consistent with documentation