Office Administrator

COMPANY: Skyway Auto Parts

JOB TITLE: Office Admin

REPORTS TO: Feeder Yard Manager and Controller

JOB TYPE: Full-time, non-exempt

LOCATION: 637 Tifft Street Buffalo NY, 14220

HOURS: Monday - Friday 7:00am - 4:00pm, Overtime as needed.

COMPENSATION: $21-24.00/hr., based on skills and experience.

PURPOSE: The Office Admin is responsible for processing vehicle titles and related documentation for vehicles purchased by the scrap yard. The position ensures compliance with state and federal regulations, maintains accurate records, and serves as a liaison between the company, customers, and government agencies. The ideal candidate is highly organized, detail-oriented, and capable of managing high volumes of paperwork in a fast-paced environment.

RESPONSIBILITIES:

• Review, verify, and process vehicle titles and ownership documents for purchased vehicles.
• Ensure all vehicle acquisitions comply with state, local, and federal regulations.
• Identify and resolve title discrepancies, missing documentation, liens, and ownership issues.
• Submit title applications, transfers, and supporting documentation to the appropriate state agencies.
• Maintain accurate title records, vehicle files, and electronic databases.
• Track title status and follow up on outstanding paperwork.
• Process abandoned vehicle paperwork, duplicate title requests, and salvage title applications as required.
• Communicate with customers, towing companies, law enforcement agencies, insurance companies, and DMV offices regarding title matters.
• Verify VINs and vehicle information for accuracy.
• Assist with vehicle inventory recordkeeping and reporting.
• Accurately track auction purchases and reconcile with the bank and subs.
• Accurately record freight accrual and communicate with buyers and towing companies to resolve any discrepancies.
• Prepare reports and documentation for audits and regulatory inspections.
• Maintain confidentiality of sensitive customer and vehicle information.
• Perform other administrative and clerical duties as assigned, including backup to cashiers as needed.

QUALIFICATIONS:

• Two-year Accounting Degree or High School Diploma with 1-3 years of related experience in Accounts Payable; equivalent combination of education and expeirence.
• Understanding of salvage vehicle and scrap vehicle regulations preferred.
• Solid communication skills, with proficiency in speaking and writing.
• Proficient in Microsoft Office Suite, including Excel, Outlook, and Word.
• Strong people skills - polite and professional demeanor when working with other companies, customers, and coworkers.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Must be a hard worker and a team player.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

The physical demands described herein are representative of the those that must be met by an employee to successfully perform the essestial job functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

• Frequently required to sit; reach with hands & arms; talk & hear
• Specific vision includes close vision and ability to adjust focus.
• Primarily office work with occasional visits in the salvage yard.
• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer, keyboard, mouse, and to handle other computer components.
• Lift up to 10lbs from the floor to waist level and able to carry such objects for at least 30 feet.
• Ability to handle filing and document storage responsibilities.
• Physically able to participate in meetings, sessions, and presentations.
• Office environment located within an automotive recycling/scrap facility.
• Works at a desk location for extended periods of time to perform normal daily tasks.
• Work can sometimes take place in an industrial environment, with noise, dust and fumes. Noise level can be moderate at times.

BENEFITS:

• Medical & Dental Insurance (70% employer paid)
• Flexible Spending Account (Out of pocket)
• Vision Insurance (Out of pocket)
• 401(K) (2.5% company match)
• Aflac Services (Out of pocket)
• Life Insurance (25k, 100% Employer paid)
• 8.5 paid holidays
• Employee Referral Program $1000
• Safety Toed Boot and Safety Prescription Glasses Reimbursement Annually
• Paid Vacation
• Paid Sick Time

Metalico is an Equal Employment Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to that individual's race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Pay: $21.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 3 years (Preferred)

Ability to Commute:

• Buffalo, NY 14220 (Required)

Work Location: In person

Salary : $21 - $24