What are the responsibilities and job description for the Administrative Assistant position at Met Council?
FLSA: Non-Exempt
Benefits: Eligible
Hours Per Week: 40/Full-time
Met Council is America’s largest Jewish charity dedicated to serving the needy. We fight poverty through comprehensive social services and by treating each client with compassion, integrity, and respect. Our programs are staffed by experts who help over 325,000 clients each year and advocate on behalf of all needy New Yorkers. Our services include 100% affordable housing at 21 locations, family violence services, Holocaust survivor assistance, geriatric social work, crisis intervention and the largest free kosher food distribution program in the world. Our network of 120 food pantries, affordable housing sites, and JCCs provide services directly in neighborhoods across New York City.
Position Summary
The Administrative Assistant will ensure the efficient day-to-day operation of the Single Room Occupancy building’s administrative office and support the work of management, maintenance, and security.
Principal Responsibilities
Benefits: Major medical, dental, and vision insurance; pre-tax commuter benefits; FSA; 403(b); plus holidays.
Benefits: Eligible
Hours Per Week: 40/Full-time
Met Council is America’s largest Jewish charity dedicated to serving the needy. We fight poverty through comprehensive social services and by treating each client with compassion, integrity, and respect. Our programs are staffed by experts who help over 325,000 clients each year and advocate on behalf of all needy New Yorkers. Our services include 100% affordable housing at 21 locations, family violence services, Holocaust survivor assistance, geriatric social work, crisis intervention and the largest free kosher food distribution program in the world. Our network of 120 food pantries, affordable housing sites, and JCCs provide services directly in neighborhoods across New York City.
Position Summary
The Administrative Assistant will ensure the efficient day-to-day operation of the Single Room Occupancy building’s administrative office and support the work of management, maintenance, and security.
Principal Responsibilities
- Oversee daily operations as assigned by the Residence Director.
- Provide administrative/clerical assistance to building management staff.
- Maintain resident files according to DHS/HRA/HPD regulations.
- Process maintenance work orders and prepare reports as assigned.
- Manage rent collection and tenants in arrears.
- Assist with collection of resident documents for re-certifications.
- Prepare reports as required by DHS/HRA/HPD and regulators.
- Prepare notices to residents.
- Coordinate schedules for building management, desk clerks, and contracted security.
- Maintain office supply inventory; manage procurement documentation and purchase authorizations.
- Ensure staff complete timesheets and submit vacation requests to manager.
- Manage on-site vendors.
- Manage Coordinated Assessment Placement system as required by DHS/HRA/HPD.
- Vacancy Control - schedule interviews; process move ins and move outs.
- Ensure compliance with all city, state, federal, and funder regulations.
- Additional responsibilities as assigned.
- Develop and maintain positive working relationships with colleagues, tenants, and external partners to support the goals of the organization.
- Communicate clearly and professionally.
- Anticipate, understand, and respond to the needs of internal and external clients, delivering a high level of service within organizational guidelines.
- Collaborate effectively with others to achieve goals, solve problems, and contribute to a positive, productive work environment.
- Prioritize tasks, manage schedules, and track information accruately to ensure efficient and timely completion of work.
- High School Diploma (required).
- Post secondary education in Business, Computers, or Office Management (preferred).
- 1-3 years of work experience in an office setting.
- Proficiency in Microsoft Office Suite.
- Bilingual-English/Russian (preferred).
- Experience with DHS/HRA/HPD, CAPS and Salesforce (preferred).
Benefits: Major medical, dental, and vision insurance; pre-tax commuter benefits; FSA; 403(b); plus holidays.
Salary : $20 - $22