What are the responsibilities and job description for the Administrative Assistant position at Mesabi Symphony Orchestra?
Major Objective:
As an Administrative Assistant, serve as support staff for the Mesabi Symphony Orchestra (www.mesabisymphonyorchestra.org)
Responsibilities:
In conjunction with MSO graphic designer, coordinate all print advertising and send final projects to the appropriate printing service
- Print advertising includes posters, program jackets, program inserts, newspaper ads, press releases
- Pick up finished printed materials, or make arrangements to have them picked up, and give them to Fundraising & Event Manager and/or bring them to a MSO rehearsal to be disseminated
Organize and maintain all front-of-house supplies for MSO concerts
- Ensure storage at C.H.A.I.R. (local organization in Virginia, MN) and transport necessary supplies to and from concerts, as needed
- As necessary, order and/or purchase supplies for concert refreshments with MSO funds
Attend all concerts to assist the Coordinator of Development & Marketing/Events with front-of-house operations, including working at the main ticketing table when needed
Periodically send emails on behalf of the MSO to various email lists
Other administrative functions/duties, as applicable, to support Coordinator of Development & Marketing/Events and Artistic Director
Preferred Qualifications:
Strong interpersonal & communication skills
Multitasking, organizational, and time management skills
Basic bookkeeping skills to maintain records of invoices & expenses
Ability to work autonomously and manage specific tasks
Comfortable working with email and basic office software (Microsoft Office, Google Suite)
Position Title: Administrative Assistant
Accountable To: President of the Board/MSO Board of Directors
Term of Employment: One year from date of hire (renewable); 6-month performance review
Time Commitment: Approximate 215 hours annually (~18 hours/month)
Pay Range: base salary$3,500/year (~$290/month) as independent contractor
Pay: From $3,500.00 per year
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Virginia, MN 55792