Office Administrator

Since its founding in 1974, Select Electric, Inc. has been serving the electrical construction market in the San Diego, Orange County, & Los Angeles region with primary focus on transportation infrastructure projects. As the leader in this field, we have extensive experience and resources to undertake any transportation project ranging from traffic signals to the most complex transit and commuter rail systems. This position will be full time at our Anaheim Office location. 

PURPOSE: To provide Data Entry and administrative support to the Equipment, Operations, and Estimating Department.

ESSENTIAL DUTIES:

• Manage variety of documents, many highly confidential. May write letters, and memos and emails.
• Photocopy documents, as required. Process incoming and outgoing mail, sort for departments. Distribute and / or handle items not requiring executive’s attention.
• Responsible for maintaining spreadsheet on equipment location and assignments.
• Responds to calls from the field requesting equipment be dispatched to job site.
• Coordinate bid solicitations from cities, counties, Caltrans, and other public agencies
• Download, review, organize and  complete bid documents
• Maintain bid calendars, due dates, and pre-bid meeting schedules
• Preparation of bid forms, bonds, insurance certificates, and compliance documents
• Verify bidder requirements including licensing, DIR registration, MBE/DBE requirements, and bonding
• Maintaining good faith efforts on projects with minority requirements
• Support estimators with document control, quantity takeoff setup, and scope summaries
• Coordinate bid submissions (electronic and hard copy) and confirm receipt
• Perform other duties as assigned.
• Ability to stay organized especially with computer files
• Take on different tasks when needed
• Can follow written instructions / references
• Follow step-by-step procedures
• Photocopy documents, as required. Process incoming and outgoing mail, open, stamp, and sort for priorities. Distribute and / or handle items not requiring executive’s attention.
• Coordinate and process general administrative work for required signatures.
• Maintain refreshments supplies in both employee luncheon areas.
• Performs additional assignments as directed by direct Supervisor.

EDUCATION/EXPERIENCE: 

• Required high school Diploma and / or GED equivalent.
• Minimum 2 years administrative experience with research responsibilities, which would provide the applicant with desired skills, knowledge and ability required to perform the job.

SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

• Ability to be friendly, courteous, tactful and maintain composure in dealing with customers and co-workers.
• Must possess good communication, organizational and problem-solving skills.
• Working knowledge of business procedures and letter and report formats.
• Ability to type accurately and maintain confidentiality of work items at all times.
• Manual dexterity and eye-hand coordination are necessary.
• Mental alertness is necessary to ensure accurate and thorough completion of work activities.
• Requires the ability to sit for prolonged periods and the ability to operate related equipment such as computer, calculator, copier, fax machine, etc.
• Knowledge of Word, Excel and Outlook.

Select Electric, Inc. offers a very competitive pay and benefits package including medical, dental, vision, life insurance and 401k.

The above statements are intended to describe the general nature of the work performed by employees assigned to this position.  This description assists in ADA compliance, and is not intended for any other purpose such as compensation.  All employees must comply with company policies and applicable laws.  Management retains the right to assign additional duties periodically and the discretion to add or change the duties of this position any time.

Select Electric Inc. is an Equal Opportunity Employer