What are the responsibilities and job description for the Administrative Assistant position at Meruelo Enterprises Inc?
Title: Administrative Assistant
Reports to: Billing Manager
Welcome to Herman Weissker, Inc. where we’ve been building the backbone of the West’s infrastructure since 1959! Headquartered in Riverside, CA, we’re a proudly minority-owned, family-oriented company with deep roots in utility engineering, underground construction, telecommunications, and pipeline services.
At HWI, we’re more than just a contractor, we’re a team of passionate problem-solvers, skilled builders, and committed professionals who believe in doing things the right way. We work with some of the biggest names in the industry including Southern California Edison and SoCal Gas. We are trusted to deliver high-stakes projects that keep communities connected, powered, and safe.
About the Role:
As our Administrative Assistant, you’ll help keep things running smoothly by supporting vendor management, organizing records, and handling daily office tasks. We’re looking for someone detail-oriented, friendly, and reliable.
Key Responsibilities:
- Assist in vendor set-up and maintain accurate records.
- Track and coordinate renewal of business, contracts, and related licenses.
- Process incoming and outgoing mail efficiently.
- Post incoming payments and maintain documentation.
- Respond to email and phone inquiries professionally and properly.
- Provide administrative support for contract and vendor management.
- Place and mange office supplies.
- Perform other general office duties and other tasks as assigned.
Qualifications:
- Required high school Diploma and/or GED equivalent.
- Minimum 2 years of administrative experience
- Manage a variety of documents, many highly confidential. May write reports, letters, and memos.
- Prior experience in the construction industry is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
- Experience with Viewpoint Spectrum software strongly preferred.
- Ability to work independently and manage multiple tasks.
- Perform other duties as assigned.
- Must possess good communication, organizational, and problem-solving skills.
- Working knowledge of business procedures and letter and report formats.
- The above statements are intended to describe the general nature of the work performed by employees assigned to this position. This description assists in ADA compliance and is not intended for any other purpose, such as compensation. All employees must comply with company policies and applicable laws. Management retains the right to assign additional duties periodically and the discretion to add or change the duties of this position at any time.
At Meruelo, we believe that diverse teams drive innovation and better business outcomes. We are dedicated to fostering a culture where everyone feels respected, valued, and empowered to bring their whole selves to work. We actively encourage candidates from all backgrounds to apply.
We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $25