What are the responsibilities and job description for the Receptionist position at Merrillville Community School Corporation?
RESPONSIBILITIES:
- Acts as the internal switchboard operator by answering and transferring all incoming telephone calls.
- Accurately takes and relays telephone messages.
- Exhibits a pleasant disposition while accepting/greeting visitors to the office and answering questions.
- Consults with corporation substitute teacher specialist and works with building substitute teachers to check in, distribute assignments and process substitute reports to central office.
- When requested create and process Purchase Orders.
- Issues “Building Usage Forms” and verifies accurate completion prior to distributing completed copies to appropriate personnel.
- Enters dates of building usage on the designated calendar(s) (Outlook program).
- Assembles and labels materials for mailings.
- Check-in and distributes mail.
- Updates outside signage via computer during Summer.
- Maintains teacher folder and schedule/roster.
- Handles sub coverage and accompanying documentation.
- Process visitors to the building with Raptor system
- All other duties assigned by Principal.
QUALIFICATIONS:
- Internal candidates must have successfully completed Clerical Basics & Skyward tests
- External candidates - Successful passing of Clerical Basics & Skyward required within the probationary period
- Demonstrated ability to work with students, staff and public preferred.
- Pass all clerical related skills tests for classification and position.
- Successful interview with Administrative Supervisor and/or Building Administrator.