Payroll Manager

This opportunity is ideal for a detail-oriented payroll professional who thrives in a mission-driven environment and is passionate about ensuring employees are paid accurately, timely, and in compliance with all applicable regulations. The Payroll Manager will oversee the full payroll function for a complex, multi-program organization, serving as a key partner to Human Resources and Finance while maintaining the highest standards of accuracy, confidentiality, and operational excellence. This role offers the opportunity to contribute to a collaborative organization dedicated to supporting individuals, families, and communities.

Key Responsibilities

• Manage and oversee the complete payroll process for salaried, hourly, and grant-funded employees.
• Ensure accurate and timely payroll processing in compliance with organizational policies and applicable federal, state, and local regulations.
• Review and approve payroll registers, wage payments, tax filings, and related reports.
• Maintain payroll schedules, deadlines, and year-end processing activities.
• Ensure compliance with wage and hour laws, tax regulations, and payroll reporting requirements.
• Oversee the preparation and distribution of W-2s, 1099s, payroll tax filings, and other required documentation.
• Coordinate payroll audits and serve as a liaison with external auditors.
• Monitor regulatory changes and implement necessary payroll process updates.
• Maintain payroll systems, employee records, and confidential payroll information.
• Partner with Human Resources to ensure accurate employee onboarding, offboarding, status changes, and benefit deductions.
• Reconcile payroll-related accounts and collaborate with Finance on general ledger postings and reporting.
• Support payroll system enhancements, upgrades, testing, and implementation projects.
• Respond to employee and manager inquiries regarding payroll, deductions, benefits, and timekeeping.
• Investigate and resolve payroll discrepancies, adjustments, and corrections.
• Develop, document, and maintain payroll procedures and internal controls.
• Identify opportunities to improve payroll efficiency, accuracy, compliance, and service delivery.

Qualifications & Experience

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Minimum of 3–5 years of progressive payroll administration experience.
• Strong knowledge of payroll regulations, tax laws, wage and hour requirements, and compliance standards.
• Experience processing payroll in a high-volume or multi-department environment.
• Advanced proficiency with payroll systems and Microsoft Excel.
• Demonstrated ability to maintain confidentiality and handle sensitive employee information.

Preferred Qualifications

• Experience within a nonprofit, social services, healthcare, or multi-site organization.
• Experience managing payroll for grant-funded programs or employees supported by multiple funding sources.
• Familiarity with UKG Ready or comparable payroll platforms.
• Bookkeeping or accounting experience.
• Experience supporting payroll audits and financial reconciliations.

Key Competencies & Attributes

• Exceptional attention to detail and commitment to accuracy.
• Strong analytical, problem-solving, and critical-thinking skills.
• Ability to manage multiple deadlines and competing priorities.
• Excellent organizational and time-management abilities.
• Strong verbal and written communication skills.
• Ability to build collaborative relationships across departments.
• High level of integrity, discretion, and professionalism.
• Process-improvement mindset with a focus on operational efficiency.
• Ability to work independently while contributing effectively to a team environment.

Work Environment & Benefits

This is a full-time, on-site position requiring 35 hours per week. The Payroll Manager works closely with Human Resources, Finance, and organizational leadership in a professional office environment. Occasional flexibility may be required during payroll processing cycles, audits, and year-end reporting periods.

Compensation for this position ranges from $85,000 to $105,000 annually, based on experience and qualifications.

The organization offers the opportunity to work within a collaborative, mission-driven environment committed to supporting the well-being of the communities it serves while fostering professional growth and operational excellence.