Contract Administrator

Job Summary

The Contract Representative supports the review, management, and administration of vendor contracts and capital expenditure quotes. This role involves conducting preliminary reviews for Stark Law and Anti-Kickback compliance, drafting contract language, and managing contract workflow and capital expenditure quotes. The Contract Representative collaborates with the Compliance Officer, legal counsel, and administrative teams to ensure that contracts align with corporate standards and regulatory requirements.

Essential Functions

• Supports the review of vendor contracts and capital expenditure quotes, performing initial assessments to ensure alignment with corporate policies and guidelines before formal legal review.
• Monitors the progress of contracts or capital expenditure quotes through the review and approval process, ensuring deadlines are met and stakeholders receive timely updates.
• Enters edits and updates into contract documents as directed by contract services or legal counsel, maintaining accurate records of all changes.
• Drafts summary sheets for key contracts, providing overviews of terms, renewal dates, and compliance requirements for internal stakeholders.
• Manages the organization and storage of contract documents in the company’s electronic records management system, ensuring easy access for authorized personnel.
• Assists with initial compliance activities, including verifying that contracts contain standard language for Stark Law and Anti-Kickback regulations.
• Coordinates scheduling for contract-related meetings and prepare materials for discussions with internal stakeholders.
• Serves as a point of contact for departments seeking updates on contract status, providing information and answering basic inquiries.
• Assists in communication with vendors and external partners to gather necessary documentation and ensure complete contract submissions.
• Maintains records of contract metrics, including renewal dates, term lengths, and compliance milestones, to support internal reporting.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• 1-2 years of experience in contract management, legal support, or related fields required
• Experience in a hospital or healthcare setting including a working knowledge of healthcare financial processes and regulations preferred

Knowledge, Skills and Abilities

• Basic understanding of contract language, regulatory compliance, and Stark Law.
• Proficiency in using contract management software and Microsoft Office Suite.
• Strong organizational skills, with the ability to manage multiple contracts and tasks efficiently.
• Good analytical and research skills, with attention to detail in compliance reviews.
• Effective communication skills, with the ability to collaborate with internal teams and external legal counsel and contract service team members.