Construction Adminsitrative Billing Assistant

About the job

We are looking for a Construction Contract Administrator / Billing  Person who is an experienced specialist with a personal history working for a multimillion-dollar construction company. The successful candidate will have a background providing invoicing for major public corporate clients requiring lien release procedure as well as progressive monthly project billing. Must have experience with prevailing wages / Davis Bacon  wage rates and the compliance with HUD involved contracts.  Experience with project financial close out package submission is also required. Must be service-oriented, with a positive demeanor and can-do attitude. Independent judgment is required to plan, prioritize, and organize diversified workload. Confidentiality and discretion are always required.

Essential Job Responsibilities:

·        Reviews and advises favorable contract terms to Director of Sales while

building positive relationships with company’s partners.

·        Identifies and rectify any potential mistakes or discrepancies in contractual

documents.

·        Serves as a point of contact for communication and resolution of contract

Issues and disputes to Director of Sales.

·        Prepare and submit various invoicing documents/forms, including prevailing wage

Contracts

·        Compile, verify, and process contracts, change orders, payments and invoices

·        Prepare prevailing wage reports in compliance with the contract.

·        Prepare the schedule of values for project managers and others as needed

·        In-depth knowledge of conditional and unconditional waiver and release forms and ability to track incoming and needed waivers

·        Reconcile project budgets throughout project and upon final billing

·        Completes other related duties and special projects as assigned

·        Contributes to team effort

·        Must have experience of following software: Textura/Hyphen Solutions/

Procore, LCP Tracker and other online billing systems

Qualifications/or General Requirements:

·        Proven work experience as an invoicing specialist or similar role

·        Proficient with Microsoft Office Suite

·        Strong computer skills

·        Ability to learn new skills and adapt to various databases quickly

·        Detail oriented and self-motivated with a strong work ethic

·        Must possess a high degree of accuracy and attention to detail

·        Excellent verbal and written communication skills. Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner

·        Multitasking and time-management skills, with the ability to prioritize tasks to adhere to deadlines

·        Problem solver. Able to review accounting documents and locate potential errors for correction

Additional Preferred Skills/Experience:

·        Construction industry experience

·        Subcontractor construction industry experience, preferably a framing subcontractor

·        Basic accounting background

·        A/P-A/R Knowledge

·        Knowledge of AIA Documents

·        Can Complete OCIP enrollment forms

·        Compliance review experience

·        Collections background

·        Journal entry processing

·        General ledger knowledge

Education and Experience

·        High school diploma

·        Some college courses in Accounting

·        Residential Subcontract experience preferred

·        Accurate keyboard skills and proven ability to enter data at the required speed

Key Competencies and Skills

·        Attention to detail, Thoroughness

·        Ability to meet deadlines established

·        Confidentiality and discretion

·        Precision; punctuality, attendance

·        Planning and organizing

·        Results Driven

Job Type: Full-time Salary depending on experience

Benefits: Health insurance

Merit Framing, Inc. An Employee-Owned Company

Schedule: Monday to Friday 7am – 4pm

Experience: Residential Subcontract: 1 year (Preferred)

Email resume to; angela@meritframing.com