Office Manager

Job Summary
We are seeking a dynamic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This role is vital in coordinating daily activities, managing office procedures, supervising staff, and maintaining a productive workspace. The ideal candidate will possess excellent communication and organizational skills, with a passion for creating efficient processes that support team success. As an Office Manager, you will play a key role in overseeing vendor relationships, managing schedules, and ensuring compliance with administrative policies to foster a positive and professional atmosphere.

Responsibilities

• Oversee daily office operations, including front desk management, multi-line phone systems, and visitor coordination to ensure seamless communication and customer service.
• Supervise administrative staff and provide training & development opportunities to enhance team performance.
• Manage scheduling for meetings, appointments, and events, ensuring calendars are up-to-date and conflicts are minimized.
• Coordinate vendor management activities, including negotiating contracts, processing invoices, and maintaining supplier relationships.
• Handle bookkeeping tasks such as expense tracking, petty cash management, and basic QuickBooks accounting entries.
• Support human resources functions including onboarding new employees, maintaining personnel records, and assisting with payroll processing.
• Organize company events and meetings through event planning expertise to foster team engagement and morale.
• Maintain accurate filing systems—both digital and physical—and ensure confidentiality of sensitive information.
• Assist with budgeting processes by monitoring expenses and preparing reports to support financial planning efforts.
• Ensure compliance with office policies, health & safety regulations, and other relevant standards in a fast-paced environment.

Qualifications

• Proven experience in office management or administrative roles within a professional setting.
• Supervising experience with the ability to lead teams effectively.
• Strong proficiency in QuickBooks for bookkeeping and payroll processing.
• Excellent schedule management skills to coordinate multiple priorities efficiently.
• Vendor management experience including contract negotiation and relationship building.
• Knowledge of human resources practices such as onboarding, employee records management, and payroll administration.
• Demonstrated organizational skills with keen attention to detail in filing, record-keeping, and process optimization.
• Exceptional communication skills—both verbal and written—and professional phone etiquette.
• Experience in medical office management or healthcare settings is a plus but not required.
• Ability to handle clerical tasks such as data entry, filing systems, and front desk responsibilities with professionalism.
• Familiarity with multi-line phone systems, calendar management tools, and basic bookkeeping software is essential. Join us as an Office Manager where your leadership will empower our team to operate efficiently while creating an inviting environment that supports our mission of excellence!
• Must have at least 3 years of experience in body shop environment

Job Type: Full-time

Pay: From $23.50 per hour

Work Location: In person

Salary : $24