BOOKKEEPER / OFFICE ADMINISTRATOR

BOOKKEEPER / OFFICE ADMINISTRATOR

SUMMARY

The purpose of this position is to perform bookkeeping/administrative functions associated with processing documentation and information relating to the daily office operation of the Meridian Airport Authority.

ESSENTIAL FUNCTIONS

The following duties are required for this position. This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities assigned and required by management that it deems applicable, indicated, or necessary at any time, with or without notice.

Performs office and non-manual work which is directly related to the management or general business operations of the employer and its customers and/or employees, over which the employee may be responsible. Exercises discretion and independent judgment with regards to significant business matters.

Processes a variety of documentation associated with department operations, per established procedures and within designated timeframes; distributes documentation or retains records as appropriate.

Processes purchasing and accounts payable documentation; obtains competitive price quotes for potential purchases; types, processes, submits, and administers purchase orders; processes invoices for payment; reviews invoices for accuracy and research discrepancies.

Processes accounts receivable documentation; generates and mails billing statements for rents due; maintains accounts receivable ledger.

Performs a variety of general bookkeeping tasks, such as posting financial data, balancing reports, researching financial discrepancies, maintaining ledgers, preparing bank deposits, and reconciling statements.

Assists Finance Director with preparing for audits by providing documentation and information to auditors.

Provides support for board meetings or other meetings; records/transcribes meeting minutes; maintains minute books; gathers claims docket items and other correspondence in preparation for monthly Authority meeting deadlines.

Prepares or completes various forms reports, correspondence, billing statements, purchase orders, income statements, bank deposit slips, newspaper advertisements, or other documents.

Receives various forms, reports, correspondence, invoices, claims dockets, bank statements, policies, procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retain as appropriate.

Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, financial, or other software programs.

Answers the telephone; screens calls; provides information and assistance; takes and relays messages or directs calls to appropriate personnel; returns calls as necessary; communicates via two‐way radio as needed.

Maintains file system of departmental records; maintains bid files for appropriate deadline.

Communicate with supervisors, employees, board members, airport personnel, passengers, visitors, vendors, sales representatives, bank personnel, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Attend department meetings or other meetings as required.

Conducts various errands as needed, such as picking up mail.

Provides assistance to other employees as needed.

Performs other related duties as required.

Physical Presence: The presence of the employee or collaboration of the employee in person is required.

Data Utilization: Requires the ability to calculate and/or tabulate data. Includes performing subsequent actions in relation to these computational operations.

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate., maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of references, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

REQUIRED MINIMUM QUALIFICATIONS

Bachelor's or Associate's degree in related field is preferred or equivalent combination of education and experience. Experience in office management, word, excel, bookkeeping, minutes preparation, billing, and QuickBooks is preferred.

Candidates and employees must be a minimum of eighteen (18) years of age, fluently speak and read the English language, be authorized to legally work in the United States of America, and possess and maintain a valid Driver’s License. Meridian Airport Authority is a drug‐free, alcohol-free workplace. Employees are expected to comply with background, drug, and/or alcohol screenings; possess excellent verbal and written documentation skills; be team-oriented; be accountable; and be self‐motivated. Our goal is to provide a superior customer service experience at all times.

COMPLIANCE

Meridian Airport Authority (“Authority”) is an Equal Opportunity Employer. The Authority is committed to compliance with all anti‐discrimination laws, regulations, and policies. The Authority will ensure equal employment opportunities (“EEO”) for all Authority employees and applicants for employment regardless of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age (40 and over), disability, sexual orientation, or reprisal for participation in protected activities. Discrimination based on race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age (40 and over), disability, or sexual orientation is strictly prohibited. Retaliation against any employee who files an EEO complaint or who participates in the EEO process is also strictly prohibited. Any discriminatory or retaliatory conduct is unlawful and violates Authority policy. Employees shall be appointed, promoted, disciplined, rewarded, and dismissed solely based on merit and fitness. In compliance with the Americans with Disabilities Act, reasonable accommodations will be provided to qualified applicants and/or employees with disabilities, unless the accommodation is considered an undue hardship to the Authority or the disability poses a direct threat (i.e., significant risk of substantial harm) to the health and safety of the employee or others. Both prospective and current employees are encouraged to discuss potential accommodations with the employer.

FLSA EXEMPTION

Continued on next page: US Department of Labor Wage and Hour Division Fact Sheet #17A

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Physical Setting:

• Office

Education:

• Bachelor's (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Meridian, MS 39307: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000