Patient Services Representative

Pediatric Clinic

Full-Time | 40 Hours Per Week | Day Shift

Join Our Team and Make a Difference Every Day

Are you passionate about delivering exceptional customer service in a healthcare setting? We are seeking a Patient Services Representative to serve as a vital connection between our patients, providers, and clinical teams. In this role, you will help ensure a seamless patient experience by managing front-office operations, coordinating appointments, supporting financial processes, and providing outstanding service with professionalism and compassion.

If you thrive in a fast-paced environment, enjoy helping others, and take pride in keeping operations running smoothly, we'd love to hear from you!

What You'll Do

Patient Experience & Front Desk Operations

• Welcome patients and verify identities in a professional, friendly, and timely manner.

• Manage patient check-in, check-out, and appointment scheduling processes.

• Keep patients informed of scheduling delays and provide updates when providers are running more than 15 minutes behind schedule.

• Address patient concerns and complaints, ensuring timely resolution and exceptional patient satisfaction.

• Maintain a clean, safe, and welcoming reception and waiting area in accordance with Infection Control Guidelines.

Administrative Support

• Answer incoming phone calls and assist patients with inquiries.

• Create and maintain Epic charts and electronic health records (EHRs).

• Process mail, scanning, faxing, copying, and other office-related tasks.

• Correct registration errors and manage assigned work queues.

• Maintain accurate patient records and uphold strict confidentiality standards.

Scheduling & Care Coordination

• Coordinate appointments, procedures, testing, and surgical scheduling.

• Provide procedural and surgical cost estimates, including Good Faith Estimates in compliance with the No Surprises Act.

• Collaborate with providers, clinic staff, and other departments to support efficient patient care delivery.

• Review and verify upcoming schedules to maximize clinic efficiency.

Financial & Revenue Cycle Responsibilities

• Balance and reconcile a daily cash drawer.

• Support accounts receivable processes.

• Establish payment plans and assist patients with financial arrangements.

• Manage department-specific work queues and related follow-up activities.

Team Collaboration & Leadership

• Serve as a change champion for new initiatives and Epic updates.

• Support adoption of workflow improvements and best practices among Patient Services Representatives.

• Participate in meetings, review department communications, and recommend process improvements.

• Ensure proper use and general maintenance of office equipment, including computers, scanners, copiers, fax machines, and payment devices.

Qualifications

Minimum Requirements

• High School Diploma or equivalent required.

Knowledge, Skills & Abilities

• Knowledge of medical terminology, insurance practices, and billing procedures.

• Strong verbal and written communication skills.

• Excellent customer service and patient-relations abilities.

• Proficiency with computer systems, data entry, and electronic health records.

• Strong attention to detail and accuracy.

• Ability to maintain patient confidentiality and comply with privacy regulations.

• Excellent organizational, problem-solving, and conflict-resolution skills.

• Ability to adapt in a fast-paced healthcare environment while maintaining professionalism and composure.

Physical Requirements

• Ability to occasionally push, pull, and/or lift up to 50 pounds.

• Ability to stand and walk throughout the workday.

• Ability to bend, kneel, reach, twist, squat, and perform routine physical tasks associated with clinic operations.

Why Join Us?

• Full-Time Schedule (40 Hours per Week)

• Day Shift Hours

• Meaningful work that positively impacts patients and families

• Collaborative and supportive healthcare environment

• Opportunities for growth, learning, and professional development