Special Events Coordinator

Summary

Join Our Team at Mercy Medical Center – Now Hiring a Special Events Coordinator!

Mercy Medical Center is honored to be recognized by Newsweek as one of America's Most Trustworthy Companies for three consecutive years (2023–2025) and as one of America's Greatest Workplaces for Women in 2025. Additionally, we are proud to be a SEVEN TIME recipient of Forbes' America's Best Midsize Employers award, most recently in 2026.

As a hospital founded by the Sisters of Mercy, we offer a supportive and empowering environment where dedicated medical professionals thrive. If you're passionate about making a meaningful impact through your work and contributing to a mission of compassionate care, we invite you to apply today and join our Mercy family.

Responsibilities

Position Summary

This is an exciting time to join the Foundation team as Mercy continues the public phase of its 150th Anniversary Campaign. The Special Events Coordinator is a newly created position that supports the planning, coordination, and execution of key fundraising, cultivation, and stewardship events for Mercy Health Services and the Mercy Health Foundation. This role provides essential logistical and administrative support to ensure events are executed smoothly, professionally, and in alignment with Mercy’s mission and values.

Reporting to the Director of Special Events, the Special Events Coordinator works collaboratively with colleagues across Mercy Health Services and the Mercy Health Foundation to support donor engagement and institutional priorities through events.

Mercy Health Services is deeply committed to a community of excellence, equity, and diversity and welcomes applications from individuals of all backgrounds.

Key Responsibilities

• Support the planning and execution of key fundraising, cultivation, and stewardship events for Mercy Health Services and the Mercy Health Foundation.
• Assist with event logistics, including venue coordination, catering, audiovisual needs, vendor communication, registration, and on-site support.
• Maintain event timelines, task lists, and documentation to support smooth execution.
• Provide day-of-event support, including setup, guest check-in, program flow assistance, and breakdown.
• Serve as a professional point of contact for vendors, donors, volunteers, and internal stakeholders as needed.
• Assist with event-related communications, including invitations, reminders, and follow-up correspondence.
• Support budget tracking, invoice processing, and expense reconciliation for events.
• Assist with post-event follow-up, data tracking, and evaluation summaries.
• Represent Mercy Health Services with professionalism and courtesy at events and meetings.
• Other duties as assigned.
  
  
  

Requirements

Qualifications

• Commitment to the mission and values of Mercy Health Services and the Sisters of Mercy.
• Bachelor’s Degree preferred.
• Experience supporting events, projects, or administrative functions preferred; nonprofit, healthcare, hospitality, or volunteer experience a plus.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Professional written and verbal communication skills.
• Comfort working with vendors and external partners.
• Proficiency in Microsoft Office Suite and ability to learn internal systems.
• Willingness to work evenings and weekends as event schedules require.
  
  
  

Benefits

Benefits Eligibility is based on your scheduled FTE status and Job Category

• Competitive health, prescription, vision and dental benefits & wellness credit for eligible employees
• 403(b) retirement plan with generous company match and “catch up” provision
• Paid Time Off (PTO) & company paid holidays
• Tuition reimbursement
• Mental Health resources and other employee related wellness opportunities through our Employee Assistance Program
• Employer paid Short & Long Term Disability benefits for eligible employees
• Voluntary Benefits
• Discounts on auto & home insurance and Verizon plans
• Mercy’s Rewards & Recognition Program rewarding employees for going above and beyond in living Mercy’s Mission and Values
  
  
  

EEO Statement

Mercy Health Services is sponsored by the Sisters of Mercy. We are an Equal Opportunity Employer (EEO) recruiting talent for Mercy Health Services, which serves the greater Baltimore Metro and surrounding Maryland areas.