Payroll Operations Manager

Everyone who works with Mercy Health is united under one purpose: to help our patients be well in mind, body and spirit. This drive, along with our history of faith, is a powerful combination. It gives us a shared calling to work toward every day. Join our exceptional team and help us continue to provide the highest quality of health care possible to our communities.

Payroll Operations Manager 

* This is a remote position, Monday to Friday, from 8:00 AM to 5:00 PM EST.

Summary of Primary Function/General Purpose of Position

The Payroll Manager is responsible for the accurate processing of all associates, multi-state, biweekly payroll, including and remittance, garnishment administration, FLSA and DOL compliance, vendor payments, paycheck/direct deposit/paystub distribution, as well as processing and balancing of the employee retirement file.  Additional, responsibilities include ongoing processes such as efforts around work-flow analysis, legal compliance and Payroll system design and testing in collaboration with the Finance leaders through-out Bon Secours Mercy Health. This position works closely with the HRIS, Dimensions, finance and HR teams to ensure the best outcomes for employees and Bon Secours Mercy Health.

              

Essential Job Functions

• Responsible for the accurate calculation of a centralized employee multi state payroll including tax filing and remittance, vendor payments and paycheck/paystub distribution
• Support efforts to ensure Payroll systems pay practices are compliant with FLSA and DOL requirements
• Oversee payroll funding requirements and interfaces, work directly with Treasury department to ensure accurate and timely disbursement of payroll funds
• Lead, coach and develop direct reports. Ensure uniform process for measuring employee competency in Payroll related areas. Develop and maintain standards and content for Payroll related educational materials and documentation for the consolidated payroll team.  Coordinate staff training to ensure integration of defined standards into operational processes.
• Work collaboratively with Systems HR, Payroll and Finance leaders to ensure local system needs are accommodated to the extent possible under the standardized model while facilitating sharing of best practices across BSMH.
• Collaborate with appropriate resources responsible for Time and Attendance system to ensure the application is functioning as expected and is compliant with FLSA, DOL, and state pay requirements.
• Provide detailed Payroll Metrics and Reporting to Senior level management for key monthly statistical data.
• Support the ongoing standardization and centralization efforts across BSMH, based on value, efficiencies, best practice to position the department for strategic growth.
• Work with Payroll Systems Manager and Analysts to develop internal controls for the in-house payroll system. Write and assist with completion of all control, processes, and functions documentation.
• Ensure all processes remain current with changes to DOL, FLSA and other pay practice compliance regulations. 
• Knowledge of International, and Non-Resident alien forms, compliant W-4 form completion, and tax withholding requirements.
• Knowledge of regulations around special clergy tax scenario for set up in the Payroll System

Employment Qualifications

• Associates Degree in Finance or similar course study, from an accredited institution.
• Finance or similar course study /Major
• Bachelor’s degree preferred

Licensing/ Certification

Licensure/Certification Preferred

FPC or CPP

Minimum Qualifications

5 years in a lead or supervisory role for a large multi-state organization

• Experienced with compliant pay processing; FLSA, W2, tax processing, garnishment including state and federal regulations for payroll compliance. Required
• Experience coaching and developing staff. Preferred

☐ Combination of post-secondary education and experience in lieu of a degree.

As a Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com