What are the responsibilities and job description for the Accounts Specialist position at MERCY CENTER INC?
Position Title; Accounts Specialist
Date Modified: February 25th 2025
FSLA Classification: Exempt
Reports to: Grants Manager
Position Purpose: This position will assist the Chief Finance and Operations Director in tracking and reporting restricted program area government funding. Mercy Center has a budget of approximately $4.5M.
Mercy Center, a community center for women and children in the South Bronx, seeks a sharp, detail oriented, experienced individual who can share our passion and commitment to the community we serve. Mercy Center (www.MercyCenterBronx.org) has served the women and families of Mott Haven, in one of the poorest Congressional Districts in the nation, for nearly 25 years.
This position will assist the Grants Manager in all areas of Govt Contract Invoicing and Reporting as well as reporting of restricted program area funding. Mercy Center has a budget of approximately $4.5M.
This is a full-time position that requires flexibility in scheduling and may require additional hours surrounding monthly Government Contract deadlines, annual Audits and Budget preparation.
Essential functions
- Assist in the Preparation and submission of monthly and Qtly invoices and other reporting for Government contracts
- Assist with the maintenance and organization of all grant documents (e.g. narratives, financials, agreements, amendments, reports, and invoices) in both hard copy and electronic filing systems
- Provide, review and maintain monthly expense, salary and fringe allocation reporting and supporting documentation for DYCD contracts
- Prepare analysis reporting to support variances, projections and modifications needed.
- Assist with Agency Audits, Government Annual Audits and interim Monitoring visits and document preparation as needed
- Follow up with Government representatives on Contract billing issues
- Prepare MWBE reporting
- Support other accounting staff when needed
Qualifications
- Bachelor’s degree in accounting, finance or related field required. Master’s degree or CPA preferred
- Must have a minimum of 2 years of progressive experience government and other grants. DYCD experience strongly preferred
- Comprehensive knowledge of Uniform Guidance, GAAP, Federal, State & City regulations and nonprofit accounting requirements
- Self-directed and motivated, must be able to manage multiple and complex assignments and meet deadlines
- Must be flexible and willing to adjust work schedule as necessary in order to meet deadlines
- Excellent oral, written, interpersonal, organizational and problem-solving skills; able to multi-task, strong follow-through skills and detail oriented
- Strong knowledge of non-profit accounting software programs (Fund EZ experience preferred)
- Advanced Excel skills required