Document Control Administrator - II

We are seeking a detail-oriented and organized Document Control Specialist / Administrative Assistant to join our team. In this role, you will be the backbone of our document filing and archival systems, ensuring seamless data entry and maintaining high standards for supplier transparency. The ideal candidate is a proactive learner who thrives in a collaborative environment and possesses exceptional skills in Microsoft Word and Excel. You will play a crucial role in supporting cross-departmental operations and ensuring our records are accurate, accessible, and compliant with company standards.

Responsibilities

• Organize and Archive: Systematically manage both physical and digital documents, establishing clear naming conventions for easy retrieval.
• Audit and Compliance: Conduct regular audits of all files to ensure they remain accurate, up-to-date, and fully compliant with internal standards.
• Data Entry: Perform high-accuracy data entry across various systems, specifically focusing on maintaining records for supplier transparency.
• Advanced Spreadsheet Management: Use Microsoft Excel for complex data manipulation, including the creation of formulas, pivot tables, and visual charts/graphs.
• Document Creation: Utilize Microsoft Word to create, format, and edit professional documents and reports as needed by the team.
• Cross-Functional Collaboration: Partner with colleagues across various departments to facilitate smooth operations and resolve administrative issues.
• Meeting Participation: Actively contribute to team meetings by sharing insights, feedback, and progress updates on ongoing initiatives.
• Software Adoption: Proactively learn and master new software tools, including document approval platforms and specialized data applications.
• Process Improvement: Stay updated on industry best practices for document management to continuously improve internal workflows.

Education

• High school diploma or equivalent is required.
• An Associate or Bachelor’s degree is preferred.

Experience

• Proven experience in document management and high-volume data entry.
• Strong proficiency in the Microsoft Office Suite (Word and Excel).
• Previous experience in an administrative or Quality Assurance (QA) role is considered a significant plus.
• Demonstrated ability to learn new software programs quickly and efficiently.

Additional Information

• Schedule: The candidate must be able to report for duty promptly at 8:00 AM CST.
• Skills: Must possess excellent multitasking abilities and strong interpersonal communication skills.