What are the responsibilities and job description for the Administrative Assistant - II position at Merck?
Responsibilities:
- General and confidential clerical and administrative duties
- Expense management and financial budget support
- Manage agreement and contract creation and signatures
- Facilitate procurement processes to initiate new purchase orders and process invoices while maintaining accurate recordkeeping (50% of responsibilities)
- Maintain calendars and meeting scheduling, coordinating with senior administrative staff throughout the organization
- Scheduling of international and domestic travel
- Support virtual meetings using the latest technologies for Teams, Teleconferences and Webcasts, ensuring seamless execution of logistics
- Ensure accurate posting and retention of documentation such as confidentiality agreements and contracts
Position Qualifications:
Education Minimum Requirement
- Required: High School Diploma
- Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification)
Required Experience and Skills:
- Minimum 5 years Administrative Assistant experience
- Excellent written and verbal communication skills
- Advanced computer skills using (MS Outlook, Word, Excel, Power Point, SharePoint, Teams)
- Extensive SAP and ARIBA experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms
- Organization and time management; ability to handle and prioritize many simultaneous assignments
- Good judgment and discretion handling sensitive documents and maintaining confidentiality
- Ability to work both independently with little supervision and in a collaborative team environment
- Extraordinary attention to detail