Administrative Assistant - II

Responsibilities:

• General and confidential clerical and administrative duties
• Expense management and financial budget support
• Manage agreement and contract creation and signatures
• Facilitate procurement processes to initiate new purchase orders and process invoices while maintaining accurate recordkeeping (50% of responsibilities)
• Maintain calendars and meeting scheduling, coordinating with senior administrative staff throughout the organization
• Scheduling of international and domestic travel
• Support virtual meetings using the latest technologies for Teams, Teleconferences and Webcasts, ensuring seamless execution of logistics
• Ensure accurate posting and retention of documentation such as confidentiality agreements and contracts

Position Qualifications:

Education Minimum Requirement

• Required: High School Diploma
• Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification)

Required Experience and Skills:

• Minimum 5 years Administrative Assistant experience
• Excellent written and verbal communication skills
• Advanced computer skills using (MS Outlook, Word, Excel, Power Point, SharePoint, Teams)
• Extensive SAP and ARIBA experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms
• Organization and time management; ability to handle and prioritize many simultaneous assignments
• Good judgment and discretion handling sensitive documents and maintaining confidentiality
• Ability to work both independently with little supervision and in a collaborative team environment
• Extraordinary attention to detail