What are the responsibilities and job description for the Admin position at Merchants Building Maintenance, LLC?
Overview
We’re a reliable, responsive commercial cleaning company.
Our Mission
To excel in all that we do for our customers, employees, suppliers, and the communities we serve by continuously improving the quality and value of our services.
Family Atmosphere
Every one of our 6,000 team members is important to us. We’re proud to treat everyone on our staff like family
Woman-Owned
We are a certified woman-owned business by the Women’s Business Enterprise National Council (WBENC) and a certified Women’s Business Enterprise by the Supplier Clearinghouse.
Job Skills / Requirements
responsibilities include providing administrative support to ensure efficient operation of the office. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Essential Functions:
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports the team by performing tasks related to organization and strong communication.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Produce and distribute correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Submit and reconcile expense reports
- Provide information by answering questions and requests
- Generate reports
- Enter, retrieve, and use data from various customer work tickets (export and import from multiple systems).
- Prepare trend reports, progress summaries, etc for customers (Excel and PowerPoint).
- Handle multiple projects
- Prepare and monitor invoices
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Organize travel arrangements
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Handle sensitive information in a confidential manner
- Develop and update administrative systems to make them more efficient
- Any other related duty as directed by the Branch Manager.
Qualifications:
- Proven admin or assistant experience
- Software Skills: Strong command of Microsoft Excel (more advanced than just formulas), Word, and PowerPoint, Google Suite (Docs, Sheets, Slides). Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- At least 3-5 years of experience
- High school diploma or equivalent
- Must be bilingual
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Additional Information / Benefits
Benefits: Medical Insurance, Dental Insurance
Salary : $20