What are the responsibilities and job description for the Executive Assistant position at Mercer Vacuum Components and Services Inc.?
Company Description Mercer Vacuum Components and Services, Inc. serves the Vacuum Industry with a emphasis in Metal processing industries providing specialized equipment and reliable service. The company focuses on understanding customer requirements, designing equipment that meets specific operational needs, and delivering solutions with quick turnaround times. Quality service and responsiveness are central to how Mercer Vacuum supports its clients. Applicants can expect to join a team committed to technical excellence and customer satisfaction within a niche industrial sector.
Role Description The Executive Assistant is a full-time, on-site role based in Terre Haute, IN. This role supports senior leadership through calendar management, meeting coordination, and preparation of reports and correspondence. Day-to-day responsibilities include handling expense reports, organizing travel arrangements, maintaining records and files, and managing incoming communications such as email and phone calls. The Executive Assistant will also assist with administrative tasks for the broader team, help prepare presentations and documents, and ensure the smooth operation of the office. This position requires a high level of confidentiality, professionalism, and the ability to prioritize multiple tasks in a fast-paced environment.
Qualifications
Role Description The Executive Assistant is a full-time, on-site role based in Terre Haute, IN. This role supports senior leadership through calendar management, meeting coordination, and preparation of reports and correspondence. Day-to-day responsibilities include handling expense reports, organizing travel arrangements, maintaining records and files, and managing incoming communications such as email and phone calls. The Executive Assistant will also assist with administrative tasks for the broader team, help prepare presentations and documents, and ensure the smooth operation of the office. This position requires a high level of confidentiality, professionalism, and the ability to prioritize multiple tasks in a fast-paced environment.
Qualifications
- Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including managing calendars, meetings, and confidential information.
- Candidates should possess proficiency in Administrative Assistance, such as organizing files, preparing documents, and coordinating office activities.
- Candidates should possess experience with Expense Reports, including tracking, reconciliation, and adherence to company policies.
- Candidates should possess excellent Communication skills for interacting with executives, team members, and external partners in a clear and professional manner.
- Relevant skills and qualifications include strong organizational and time-management abilities, attention to detail, and proficiency with office software (e.g., Microsoft Office or similar tools).
- Prior experience supporting executives or senior managers in an industrial or manufacturing environment is beneficial.
- A high school diploma or equivalent is required; additional education in business, administration, or a related field is a plus.