Extra-Help Special Projects Coordinator

This recruitment is being established to obtain a current eligible list for Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to 25 hours a week.

Desirable Experience:

Proficiency in performing a variety of production work with computer word processing, database, spreadsheet, web page design, desktop publishing, or graphics software.

Desirable Education: 

Equivalent to completion of a two (2) year Associate Degree from an accredited college or university with at least twenty-four (24) units in Office Administration or Computer Studies or another closely related field.

Duties may include, but are not limited to the following:

• Supervise and manage staff as required.

• Plan, design and implement systems.

• Modify existing systems in response to changes in the County's operational environment and/or regulatory changes.

• Act as liaison with other departments affected by systems changes.

• Provide system specifications and monitors the testing of the new or revised programs.

• Recommend changes to County policies and procedures if necessary to optimize the efficiencies of the Department's services.

• Perform all duties required to complete assigned project or systems changes.

• These duties may include but are not limited to: general administrative, fiscal, program, and data processing system analysis.

• Gather, tabulate, and analyze data.

• Interview and consult with departmental officials, employees and others to give and receive information.

• Provide training and technical assistance to other staff.

Experience:

At least five (5) years of progressively responsible professional experience in the system for which the specific department is requesting.

Education:

Formal, advanced educational training in system of expertise is highly desirable.

• Frequent operation of personal computer and other modern office equipment.

• Communicate effectively with others in person, in writing, and over the telephone.

• Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.

• Meet deadlines under stressful conditions.

• Resolve conflicts and respond appropriately to complaints.

• Complete multiple priority projects with conflicting deadlines.

• Maintain confidential information in accordance with legal standards and/or County regulations.

• Make presentations.

• Train staff.

• Repetitive motion, sitting for long periods, walking.

• Occasional standing, pushing, pulling, bending, squatting, climbing.

• Lifting – Frequently 5 pounds or less; occasionally 5 to 30 pounds.

• Constant good overall vision and reading and close-up work.

• Frequent color perception and use of eye/hand coordination.

• Occasional use of depth perception and peripheral vision.

• Normal dexterity with frequent writing.

• Frequent hearing of normal speech, hearing/talking on the telephone, talking in person.

• Frequent decision making, concentration, and public contact.

• Some assignments may require working weekends, nights, and/or occasional overtime.

• Occasional exposure to noise; occasional contact with dirt, dust, indoor cold and heat.

• Regular attendance is an essential function.

Knowledge of:

• Data processing techniques and capabilities.

• Data analysis and program planning and evaluation.

• Principles of public fiscal administration.

• Principles of staff management, supervision, and training.

• Organization and functions of the various County departments and political subdivisions.

• Political legislative processes.

• Codes, regulations, ordinances and laws governing the operations of the County and other governmental entities.

Ability to:

• Plan, design, and implement complex automated systems.

• Analyze, develop and/or modify procedures and systems.

• Establish project development schedules and coordinate the effort of affected staff activities to attained desired goals and objectives.

• Evaluate manual work assignments and work flows to determine if cost effective automated alternatives could be implemented.