Admissions & Records Evaluator

Admissions & Records Evaluator 

Salary: $5,241.00 - $6,630.00 Monthly

Job Type: Classified Full Time

Job Number: 20260611

Closing: 7/5/2026 11:59 PM Pacific

Location: Merced College, CA

Department: 

Merced College Admissions and Records strives to educate and support students through efficient and equitable access to admissions, registration, and academic records. We value the ability to serve students from a broad range of cultural backgrounds, abilities, and orientations.

We seek candidates that value mentorship and working in a collegial, collaborative environment, who are conscientious risk-takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

This position requires focused attention to detail, complex evaluation analysis, and verification of coursework that meets a variety of local, state, and federal guidelines regarding transfer equivalencies, graduation requirements, and transcript evaluations under strict deadlines. The ideal candidate must be agile, demonstrate critical thinking, effective communication, and exemplary customer service. 

As you consider this opportunity, know that Merced College is more than a community college - we are a catalyst for transformation, redefining higher education and setting new standards for excellence. Serving nearly 20,000 students each year, we are proud to be a leading center of learning and opportunity in California's Central Valley.Founded in 1962, Merced College blends a strong tradition of academic excellence with forward-thinking innovation to create an inclusive and engaging environment for students and employees alike. Committed to the well-being, growth, and professional success of our team, we foster collaboration and a supportive culture where every employee is empowered to make a difference. Located in the heart of California's Central Valley, the City of Merced offers a welcoming community of more than 90,000 residents, with easy access to the Bay Area, Sacramento, and Yosemite National Park.If you are passionate about innovation, equity, and student success, we invite you to join the Merced College team.

Merced College Mission

At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision

Enriching our community through educational experiences and support services:

• Degree/Certificate Programs

• Transfer

• Career Technical Education

• Workforce Training

• Lifelong Learning

• Basic Skills

• Community Engagement

Merced College promoters student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

Salary Schedule

Range 24

40 hours/week

12 Months/Year

This is a categorically funded assignment contingent upon year-to-year funding 

General Description:

Under the direction of the Director of Admissions, Records and Follow-Up Services, performs specialized technical duties related to the evaluation and processing of student records; performs complex research and verification of data, as well as evaluation of records for purposes of verifying course credit and determining if graduation requirements have been met; evaluates and verifies transfer equivalent coursework; assists in the maintenance of transfer data bases; investigates and resolves complex technical problems and issues related to the assignment; and serves on committees directly relating to the assignment.

Examples of Duties

Essential Functions:

• Researches, verifies, analyzes and assesses student transcripts and academic histories, accurately translating grading systems and course credit awarded from other institutions; award equivalent credit based on educational, military and other backgrounds through analysis and comparison of Merced Community College courses

• Researches catalogs and course information to/from other colleges and universities using on-line and other data sources; evaluates catalog information to establish whether course-to course equivalencies and competencies have been met

• Contributes to course articulation/equivalency data for use in and as part of the evaluation database

• Provides information, assistance, interpretation, and clarification to graduation applicants and counselors in analyzing student records for placement decision making, course substitution and course petition policies

• Awards AP, IB and Credit by Exam units based on established District Policy; posts grades earned through CBE and 2 2

• Processes CSU GE, IGETC and Reciprocity certifications as required

• Reviews and reports AAT/AST information to e-Verify system data base within established timelines

• Performs technical review and processing of graduation application information verifying through set audit processes the proper completion of program and other graduation requirements, communicates application outcomes to student applicants, enters awards in established data platforms, and assists in the preparation of related reports for the District graduation ceremony

• Serves on Graduation committee, prepare and mail graduation information packets to graduates, assist as needed in the planning of the graduation ceremony

• Serves as Admissions representative to the Curriculum committee

• Prepares and scans incoming transcript and graduation application records to the records imaging software

• Interprets Admissions and Records and District policies and applies them in a variety of procedural situations

• Assists with the application/registration process as needed

• Other related duties as assigned

Knowledge of:

• Research and data evaluation techniques relating to student records

• Computer programs that support this level of work including data base management and spreadsheet applications

• Transfer and admissions requirements

• Document evaluation techniques and practices

• Methods and techniques of effective communication and customer service

• Effective time management and organization skills

• Rules, regulations, and policies of the admissions and records office and the district

Ability to:

• Perform document research and evaluation with speed and accuracy

• Perform mathematical computations rapidly and accurately

• Work with minimal supervision

• Work with established data bases to accurately create and maintain data

• Communicate effectively, both orally and in writing

• Prioritize, plan and organize a variety of work assignments

• Establish and maintain effective working relationships with those contacted in the course of the work

• Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

REQUIRED EDUCATION AND EXPERIENCE

Education/Training/Experience

• Associate's degree AND three (3) years of applicable experience

OR

• Bachelor's degree

OR

• The equivalent education and experience

• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Desired:

• Experience in a college or university setting involving technical review of transcript coursework and the awarding of degrees

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to:

• Hear and understand speech at normal levels

• Communicate so others will be able to clearly understand normal conversation

• Read printed matter and computer screens

• Stand or sit for prolonged periods of time

• Bend and twist, stoop, kneel, crawl, push, pull

• Reach in all directions

• Work at a desk, conference table or in meetings of various configurations

• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)

• Resume

• List of three professional references (no reference letters permitted)

• Legible, unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired

• If applicable, foreign transcripts must include a U.S. evaluation and translation completed by an https://campusmccd-my.sharepoint.com/:b:/g/personal/michelle_symes_mccd_edu/ES6MrhbAJChCjW82zlQwNskBEdl7CXHa-muI0IpaC7b8Zg?e=GQbt1r.

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Applicants deemed highly qualified for the position will be invited to participate in onsite oral interviews conducted by a screening committee. A limited number of candidates will be selected to move forward to the interview stage.

Interviews are tentatively scheduled for mid July, 2026 with an in-person second interview scheduled for the following day.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our https://www.mccd.edu/about-merced-college/divisions/human-resources/benefits/ for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office. 

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://apptrkr.com/7244790 

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Salary : $5,241 - $6,630