Community Programs Coordinator

Summary of Position

Mentis is seeking a passionate, dynamic, and experienced professional to join our Prevention team as the Community Programs Coordinator. This position coordinates youth and community engagement initiatives for youth/teens, adults and older adults, with programming at the Mentis Wellness Campus and throughout the Napa County community.

This is an ideal opportunity for a professional who has moved beyond entry-level work and is seeking a coordinator-level role with increased responsibility, direct support to the Senior Prevention and Early Intervention Program Manager, and clear opportunity to thrive within a mission-driven organization. The right candidate will be comfortable operating with independence while functioning as a strategic partner to the Program Manager.

Key Responsibilities:

Program Coordination and Management (65%)

Youth Programming

• Provide mentorship and leadership development to youth involved in the Teens Connect community, including the Mentis Teen Council.
• Support Council members with monthly meetings and events, and leading initiatives such as wellness clubs, peer support efforts, and community education campaigns.
• Manage Teens Connect social media presence in collaboration with the Communications and Marketing Specialist: create, schedule, and post engaging content to promote events, highlight teen achievements, share mental health resources, and increase youth audience engagement.

Older Adult Programming

• Coordinate older adult support groups in partnership with community organizations.
• Support the development of intergenerational programming that connects youth with older adults (Bridging the Years).
• Develop and implement new programming based on community needs, feedback, and emerging mental health trends.

Community Events and Outreach

• Support community events at the Mentis Wellness Campus and throughout the county.
• Assist in planning the quarterly speaker series: speaker logistics, promotion, venue setup and breakdown.
• Support attendance at community outreach events (occasional evening and weekend events).
• Serve as co-facilitator of Youth Mental Health First Aid Training and QPR Suicide Prevention as needed.

Manager Support and Team Coordination (25%)

• Coordinate weekly prevention team meetings: handle scheduling, agenda setting, note-taking, and follow-up on action items.
• Assist with onboarding new prevention staff and occasionally facilitate internal trainings for prevention team.
• Maintain personnel tracking logs, including training completions, certification renewals, and compliance deadlines.
• Serve as liaison between teen leadership council, community partners, and senior management: prepare summary updates for the manager regarding youth concerns, program feedback, and emerging needs.
• Serve as a mentor and go-to resource for team members: be available for smaller concerns, day-to-day challenges, and problems to work through, providing guidance and support before escalating to the manager.

General Administrative (10%)

• Communicate regularly with the Prevention Manager and collaborate with the Prevention Director, Prevention Team, and Mentis staff, including participation in weekly prevention and monthly staff meetings.
• Data tracking and input for quarterly program reports: compile data, draft narrative summaries for funders and stakeholders, for manager review.
• Track and report quantitative data in Excel and collect qualitative data, including personal success stories from youth.
• Maintain calendar coordination across prevention programs, school site visits, and community events.
• Handle project management for multiple concurrent programs and events, managing timelines, stakeholders, and deliverables.

Benefits for our regular full-time employees include the following:

Earn up to 12 vacation days per year

• Earn up to 10 sick days per year
• Enjoy 12 holidays per year, plus a winter break (3 days)
• Up to 90% paid premium for medical and fully covered dental premium for the employee
• Vision and Dental Plans
• 401k retirement plan
• Annual training allowance
• Paid time off for training

Physical setting:

• Office

Qualifications

• 3-5 years of experience working directly with youth or in community mental health settings, including mentoring, active listening, guidance, and creating inclusive, trauma-informed, and youth-centered environments.
• Associate degree or bachelor’s degree in a qualifying field such as Health & Human Services, Social Work, Psychology, Addiction Studies, or a related field.
• Skilled in designing and facilitating opportunities for youth and community members to serve as advocates and leaders.
• Strong relationship-building and team facilitation skills, with demonstrated abilities in conflict resolution, problem solving, and fostering collaboration.
• Exceptional verbal communication and facilitation skills, effective in both structured and informal settings.
• Highly organized, detail-oriented, and self-motivated, with a track record of managing multiple projects and meeting deadlines independently.
• Technologically proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and social media platforms.
• Basic budget and data tracking experience.
• Experience with event planning and coordination.
• Reliable transportation to travel between Mentis campus and assigned locations.
• Bilingual English/Spanish speaking and writing proficiency (strongly preferred).
• Prior experience in a coordinator or lead role supporting a program manager or director.
• Experience supervising or mentoring junior staff, volunteers, or peer mentors.