ADM ASST TBIRD 1st Posting Oct 23-27

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with preparing and monitor Complex Fiscal Year Budget such as staffing, increase hours, expense line items, and justifications.
• Prepare and submit purchase orders, check request, invoices and prepare budget modifications when necessary.
• Verify and code invoices for payment processing i.e. ensure procurement procedures are followed.
• Shall be responsible for maintaining vendor invoices and enter into spreadsheet or Quicken for tracking purchase order balances and preparing reports on department expenses.
• Shall assist with the development and upkeep of departmental operation manuals.
• Shall assist with product material control system and POS system upkeep.
• Assist with preparing annual and monthly department reports.
• Shall be responsible for office functions in the absence of the Complex Director and shall forward any problems to the Director.
• Prepare employment requisitions, job description and recommend changes or updates to job postings.
• Shall maintain the strict confidentiality with regards to personnel files, ensure that files are complete and in compliance with Human Resources procedures.
• Responsible for gathering information and provide as requested for Property Insurance claims, renewals and related building specifications to MITW Insurance.
• Responsible for gathering and submitting information such as medical slips, accident reports to Insurance, Work Comp and Human Resources for department staff on medical leaves or injuries.
• Assist with payroll sheets and keep records of employee vacation and personal time used.
• Assist with creating employee schedule and hours worked to ensure all shifts are covered.
• Shall greet and aid employees, staff, vendors and any other visitors that may come into the Thunderbird Complex office.
• Shall have the ability to work independently and follow written/oral instructions.
• Shall attend monthly departmental meetings and responsible for minutes and attach to monthly report submitted to Administration.
• Responsible to answer telephones & relay messages; type all departmental correspondence; filing; and maintaining all departmental records.

• Shall oversee all aspects of the Thunderbird Complex ensuring that the opening and closing duties are completed.
• Shall act as a Cashier when needed under emergency conditions as allowed by policies and procedures.
• Any other duties as assigned by the Complex Director.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

One year administrative/office experience with knowledge of records and office management or one year in retail, hospitality or guest service experience with post high school education. Must be twenty-five (25) years of age or older.  Candidate must be very detail oriented. Must be able to be approved for and maintain a valid gaming license. Must have a valid driver’s license and reliable vehicle.

SPECIAL QUALIFICATIONS

Computer literate in appropriate software (Word, Excel). Excellent oral and written skills preferred. Strong organizational skills required. Must be TIPS certified within 90 days of employment.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. Ability to speak effectively before groups of customers or Employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CRIMINAL BACKGROUND MINIMUM REQUIREMENTS

No person shall be eligible for employment at Menominee Casino Resort/Thunderbird complex if they have been convicted, or have a pending unresolved charge of:

• Any crime which would require compliance with the reporting requirements for sex offenders pursuant to Menominee or Wisconsin law; or
•  A felony conviction of any kind in the immediately preceding two years
• A crime of any kind related to gambling in the immediately preceding two years
• A crime of any kind related to theft, fraud, or misrepresentation in the immediately preceding two years;
• A crime of any kind related to a crime of violence, or involving domestic violence, or a drug offense involving sale of drugs, or possession with intent to sell drugs during the immediately preceding 2 years.
• “In addition to the minimum criminal background requirements listed above, employee must meet the minimum criminal background requirements necessary to obtain a gaming license as stated in Menominee Tribal Code Chapter 347 and the Tribal Gaming Compact.”
• Hiring in a Gaming Position is contingent upon a criminal background check.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Employee is regularly required to talk or hear. The Employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel objects. The Employee is occasionally required to reach with hands and arms.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an Employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet to moderate.