Payroll/Accounting Coordinator

ROLE:   Responsible for accurate bi-weekly payroll of mfc employees and the submittal of accurate accounts payable records due from mfc and assist with accounting and billing functions.

GENERAL DUTIES & RESPONSIBILITIES:

Payroll

• Implement and maintain an effective, organized, efficient system to prepare accurate pay for all employees.
• Maintain and perform payroll functions to the facility in accordance with current regulatory guidelines.
• Ensure all overtime and bonus payments are made according to facility procedures.
• Establish a valid paper trail for all payroll entries.
• Assure confidentiality of employee information.
• Evaluate facility needs to upgrade procedures of payroll record keeping.
• Keep informed on all federal, state, and local requirements related to payroll.
• Assure compliance with generally accepted accounting principles relating to long-term care.
• Figure and report all Federal and state payroll taxes in a timely manner.
• Verify accuracy of time keeping software.
• Maintain and report 401K earnings to plan administrator.
• Assist with quarterly and year end federal and state reporting.

Accounting/Billing

• Prepare sales and use tax filings.
• Prepare and file PBJ reports.
• Assist with billing functions (referrals, cash receipts, census).
• Assist CFO with special projects as needed.
• Process short term disability payments.
• Knowledge of Quickbooks helpful.

Recordkeeping/Communication

• Maintain accurate, neat, organized files of all data related to payroll and accounts payable.
• Obtain information to be entered into computer program(s) in a timely, efficient manner.
• Correspond with employees regarding payroll concerns and be able to communicate the payroll procedures in a courteous, timely and accurate manner.
• Communicate and work cooperatively with staff and auditors.
• Accurately track all invoices for payment of use tax.
• Check to make sure accurate records are up to date for all employees.
• Maintain direct deposit records for employees in accounting software.

Other Duties

• Performs other duties as assigned.

CORE ATTRIBUTES & EXPECTATIONS:

• Demonstrates a positive attitude to residents, visitors, and staff to add value to others lives
• Demonstrates honesty, reliability, and soundness of moral character.
• Ability to attend work regularly and on time.
• Maintains confidentiality of resident and employee information.
• Adheres to Manor personal appearance guidelines as well as any department dress code
• Attends and participates in in-services and department meetings.
• Respects and upholds resident’s rights.
• Complies with safety policies and reports safety hazards and corrects them immediately.
• Respects supervisors and coworkers.
• Assists in developing creative and innovative ideas to increase efficiency, effectiveness, and increased customer satisfaction.
• Adherence to the Guiding Principle and Operational Practices.

QUALIFICATIONS

Experience:      

• Minimum of two years payroll experience preferred. 

Education:       

• Associates degree or two years in college accounting curriculum or equivalent work experience preferred.

Skills:    

• Enthusiasm, courtesy, and interpersonal skills. 
• Ability to work well with others to achieve desired outcomes.
• Ability to relate well with employees and the residents. 
• Working knowledge of database, spreadsheet, and Word Processing software. 
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 
• Ability to write reports, business correspondence, and procedure manuals. 
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

PHYSICAL DEMANDS:

Requires frequent walking, standing, sitting, and bending, as well as frequently lifting up to 20 pounds.