What are the responsibilities and job description for the Field Operations Administrative Assistant position at Mennonite Disaster Service?
P
rimary Responsibilities
Provide administrative support to the Field Operations team
Reporting Relationship
Reports to the Field Operations Manager (FOM)
Responsibilities
A- dministrative Support
- S
- upport national project operations:
m
- anage project set up process and information dissemination through digital platform Asana c
- oordinate and schedule calls and meetings r
- ecord and distribute minutes from project calls/meetings t
- ravel arrangements for Field Operations staff c
- ollect, maintain, and archive project information A
- ssist with financial reporting for Field Operations, including, but not limited to:
F
- ield Operations staff credit card reports p
- roject budgeting F
- lex Funds for Amish Led projects and project coordinator reimbursements S
- upport Project Coordinators, including but not limited to technical needs, reimbursement requests M
- aintain the online digital standard operating procedures guidebook called the Field Guide M
- anage yearly compilation of project activities from unit, region, and national projects C
- ollaborate with the Communications team to distribute project materials and supplies to project locations from the online Storefront resource R
- eceive and distribute staff trip reports C
- ompile/produce the On the Project newsletter S
- upport project leadership with questions they have that relate to field operations S
- upport Volunteer Training Specialist with training content and delivery, upon request O
- ther Tasks
- M
- ember of the Field Operations team P
- articipate in general staff meetings and calls, and monthly volunteer team meetings O
- ther duties as assigned Q
ualifications
K- nowledge of and passion for the MDS mission, vision and core values A
- ctive participant in a Christian church D
- emonstrated commitment to the MDS lifestyle expectations and Anabaptist shared Convictions as outlined in the Employee Policy Handbook A
- ssociate degree or certificate in administration, logistics or related field T
- hree to five years of administrative support experience required S
- ix months’ experience working with people of another culture E
ssential Skills
P- roficient in Microsoft Office, especially spreadsheets, email, database and reporting tools D
- etail oriented with strong organizational skills G
- ood verbal and written communication skills A
- bility to interact with and be sensitive to a diverse constituent group D
- emonstrated ability to communicate well on the telephone and respond in a timely manor W
- ell-developed problem-solving skills C
- ollaborates well with others C
- reates, organizes, and follows a work plan while being flexible to changing priorities A
- bility to work as a team member, and independently without supervision A
- vailability and willingness to travel up to 10% time P
- hysical requirements: Involves some physical exertion, such as standing for long periods of time, recurring bending, stretching, reaching or spending long periods at a computer terminal. The work may require recurring moving of items weighing between 20-50 lbs. W
- ork environment: With the use of normal safety precautions typical of offices, meeting rooms, and in commercial vehicles, there is little risk of danger.
