Property Administrator

About The Job

We are seeking a Property Administrator to support the on-site management team in the day-to-day operation of the portfolio and this is an excellent entry-level position into the commercial property management industry. This position reports to a General Manager and liaises with the commercial property management team on-site, service providers, including security and cleaning staff, contractors, and tenants on a daily basis.

Job Details: Permanent, Full-time, Salaried

Compensation: Annual base salary of $49,000 to $55,000

Permanent employees are eligible for participation in the Company’s Group Benefits Plan, HCSA and Retirement Plan.

Note to Applicants: The deadline to apply is 11:59 p.m. on August 19, 2026.

The Company does not currently use AI (Artificial Intelligence) to screen applicants.

Responsibilities

• Receiving incoming requests for service – via phone, email or in-person – from Tenants and responding by providing information, problem solving, or escalating the matter as appropriate.
• Drafting All-Tenant communication materials, for review by the General Manager and ensuring that All-Tenant communication materials, e.g. Welcome/Move-in and Emergency procedures packages are maintained accurately and up-to-date.
• Monitoring the collection of rental payments and undertaking collection efforts, providing weekly reports on the status of accounts receivable.
• Preparing tenant chargeback invoices through Angus.
• Administering the Angus Anywhere work order system.
• Providing direct support to management.
• Maintaining and updating the contract service vendor log containing contract amounts and commencement and expiration of services being performed.
• Coordinating and preparing quarterly reports and assisting with the preparation of the annual budget.
• Responding to Tenants and Corporate Accounting staff regarding accounts receivables.
• Assisting in the tendering process for supplies and services and coordinating specifications and tendering of contracts.
• Responding to contractors’ queries and correspondence.
• Maintaining & updating Building Emergency Evacuation Plan.
• Maintaining tenant contact lists, vendor and fire warden lists, emergency call out lists.
• Maintaining insurance binders for tenants and vendors ( WSIB) to ensure that all requirements are being met.
• Entering purchase orders in JDE and distributing/placing orders.
• Assisting with events and activities for tenants.
  
  

Qualifications

• Completion of a post-secondary degree or diploma is preferred.
• Enrollment in the Real Property Administrator (RPA) certificate program.
• A minimum of five years of progressive work experience in an office setting, with responsibility to provide administrative support is highly desirable.
• Applicants with exposure to the commercial property management industry are preferred.
• Excellent verbal and written communications skills
• Superior interpersonal and customer service skills
• Strong working knowledge of Microsoft products (MS Word and Excel)
• Experience working with JDE EnterpriseOne is desirable
• Demonstrated ability to work effectively in a deadline-driven environment
  
  

Apply

We offer a competitive compensation package and the opportunity to work with an industry leader!

To apply, please forward your resume to employment@menkes.com and in the subject line please include the name of the position and quote Ref #5038.

We thank all applicants for considering Menkes Developments Ltd. as an Employer of Choice, however only those individuals selected for an interview will be contacted.