Office Assistant

We are a boutique immigration law firm seeking a reliable, organized, and proactive Office Assistant to support daily administrative and clerical operations. The ideal candidate is detail-oriented, professional, and capable of managing multiple tasks efficiently while contributing to a smooth and productive office environment.

We are willing to train the right candidate. Salary is commensurate with experience. We offer paid time off (PTO), sick leave, and medical benefits after a three-month probationary period.

Duties and Responsibility

• Greet visitors and clients in a professional and courteous manner
• Perform general clerical duties, including filing, data entry, copying, scanning, and document management
• Ensure office equipment and devices are functioning properly; coordinate with vendors to troubleshoot and resolve issues as needed
• Monitor office supply inventory and place orders when necessary
• Maintain and update the firm's schedule sheets, task lists, and internal Google Sheets
• Monitor incoming and outgoing mail and packages to ensure accurate tracking, proper documentation, and timely processing
• Assist with preparing reports, correspondence, and presentations
• Support administrative or HR-related tasks as needed, such as event planning, expense tracking, or onboarding paperwork
• Maintain well-organized physical and digital records
• Coordinate with team members to ensure efficient and smooth office operations
• Perform other administrative duties as assigned

Qualification and Skills

• Bachelor's degree preferred, or an equivalent combination of education and relevant experience
• Previous experience in an administrative or office support role is a plus
• Proficiency in Microsoft Office (Word, Excel, Outlook) and/or similar software tools
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to handle confidential and sensitive information with discretion
• Professional demeanor with a positive, team-oriented attitude
• Legally authorized to work in the United States

Interested candidate should email their resume, cover letter and expected salary

to

Applications submitted through other methods will not be considered. Only candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: $ $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Covina, CA Preferred)

Ability to Relocate:

• Covina, CA 91723: Relocate before starting work (Preferred)

Work Location: In person

Salary : $30