What are the responsibilities and job description for the Assistant Office Manager position at Meneses Law PLLC?
Job Summary:
Meneses Law is an Immigration Law Firm seeking an Assistant Office Manager to join our growing team. The ideal candidate's responsibility is to create a positive, efficient and productive environment through the oversight of all office administration duties. We are looking for someone to join our team that is dependable and able to thrive in a high-energy, fast-paced environment. Assistant Office Manager will be a team player who plans and executes organizational events, supports the administrative needs of our internal departments, and brings high levels of organizational effectiveness and communication. This person will inspire the team to strive higher than they thought possible and will be a key resource for everyone in the organization.
Essential Functions/Responsibilities:
- Assist with the day-to-day operation workflow which includes, overseeing the operation department, handle HR manners, supervision, and maintaining office supplies and needs.
- Guide an interdepartmental team to complete assigned projects on time, specifications, and with accuracy and efficiency.
- Tracks operations milestones: manages and accounts for unforeseen operation interruptions, then realigns schedules and expectations as needed.
- Collaborate with Office Manager to assess departmental needs and goals and partner with Operations Director to fill any operational gaps.
- Assist in designing and maintaining clear operational guides to ensure consistency of operations.
- Maintain the strictest level of confidentiality with organizational information.
- Perform any other tasks or functions deemed necessary to the daily operations of the employer.
Required Skills:
- Proficient with Microsoft Office Suite and other relevant data tools.
- Excellent time management skills, and ability to prioritize tasks in a fast-paced environment.
- Ability to work independently and take initiative in problem-solving.
- Ability to collaborate with cross-functional teams and communicate findings effectively.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Able to type 45 WPM or more.
- English usage, spelling, grammar, and punctuation
- Proper phone etiquette
- Must be fluent in both English and Spanish.
Key Competencies:
- Attention to detail and process orientation.
- Ability to act with integrity, professionalism, and confidentiality.
- Self-motivated with excellent interpersonal skills.
- Relationship building and influencing skills.
- Ability to work independently in a fast-paced environment and take initiative in problem-solving.
Education and Experience:
- Bachelor’s degree in related field (Business, Project Management, etc.) required
- MBA preferred
- At least 2 years of procedures or operations management
- Ability to work in a dynamic, fast-paced environment and meet deadlines.
Physical Demands:
- This position involves regular walking, standing sitting for extended periods of time, hearing, and talking.
- Occasionally involve stooping, kneeling, or crouching
- May involve close vision, color vision, depth perception, focus adjustment and viewing computer monitor for extended periods of time.
- Involves manual dexterity for using keyboard, mouse, and other office equipment.
- The ability to move and lift items up to10 pounds.
Benefits for Working at Meneses Law:
Salary Range: $50,000-$55,000
Excellent Benefits (Medical, Employer Paid Dental, Vision, Employer Paid Life Insurance, 2 weeks of Paid Time Off, and 10 days of paid holidays)
- 401k Match
Work Life Balance Schedule - Operation hours are from 8 a.m. to 5 p.m. plus 2 Saturdays a month for certain positions
Structured Training Programs
- Meaningful Career Advancement Opportunities
Work with state-of-the-art technology.
- Name Recognition & Prestige Immigration Law Firm
- Birthday and Anniversary rewards
- Sophisticated, Challenging Work
- Business Professional work environment
- Participate in a variety of volunteered events throughout the year
- Must have the ability to work on a flexible schedule based on department and company needs.
About the Company:
Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Salary : $50,000 - $55,000