Administrative Supervisor

About the Company:

Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients.  We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters. 

Our headquarters is based out of Houston, Texas and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks.  The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate and outstanding skills, fast turnaround, and the know-how expert of our legal team.

Job Summary: 

Meneses Law is seeking a highly organized and proactive Administrative Supervisor to join our dynamic firm. As the Administrative Supervisor you will play a crucial role in supporting the efficient operations of our office and ensuring seamless administrative processes. Reporting directly to the Sr. Operations Manager, you will lead a team in the admin department, fostering a collaborative and productive work environment. 

Essential Functions/Responsibilities:

• Supervise and mentor a team of administrators, providing guidance and support to ensure optimal performance.

• Hold team members accountable for meeting individual and department goals.
• Ensure the administrative team is in full compliance with standard operating procedures (SOPs) and workflow expectations.
• Help create and revise SOPs as needed to support evolving business needs and improve team efficiency.
• Oversee the organization and maintenance of office files, records, and documents.
• Act as a liaison between the administrative team and other departments, fostering clear communication and cooperation.
• Handle incoming calls and other communications in Spanish and English.
• Manage filing systems, including e-filing, paper filing, and scanning.
• Record information as needed by following organizational instructions.
• Update paperwork, maintain documents, and perform word processing tasks.
• Help organize and maintain office shared areas.
• Perform general office clerk duties and errands such as filing, typing, scanning, printing, following instructions, and meeting task deadlines.
• Aid with client reception as needed, including greeting clients, providing directions, scheduling, and answering/calling clients.
• Collaborate with the operations team to implement process improvements and streamline workflow as required.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

Required Skills/Abilities:  

• Strong leadership and interpersonal skills.
• Excellent verbal and written communication skills.   
• Excellent organizational skills, time management skills, and attention to detail. 
• Proficient with technology and ability to learn our software systems.
• Strong analytical and problem-solving skills. 
• Ability to prioritize tasks. 
• Ability to act with integrity, professionalism, and confidentiality. 
• Proficient with Microsoft Office Suite and MacOS systems. 
• Self-motivated with excellent interpersonal skills.
• Friendly and strong commitment to customer service.

• One year work experience as an Administrative Clerk or similar clerical role.
• Good understanding of clerical operations.
• English usage, spelling, grammar, and punctuation.

• Ability to work in a fast-paced environment.
• Ability to work well under pressure.
• Able to type 45 WPM or more.
• Must be fluent in English and Spanish.

Education and Experience: 

• Bachelor's degree 
• Minimum of 2 years of experience in a similar administrative or leadership role.

Job Types: Full-time

Compensation

Meneses Law believes in Work Life Balance.  Operation hours are from 8 a.m. to 5 p.m. plus 2 Saturdays a month for certain positions.

Being hired by Meneses Law as an Administrative Supervisor means that you will have the opportunity to:

• $52K Salary 
• Be part of a positive culture
• Earn individual and team incentives
• Start an incredible career

Benefits for Working at Meneses Law: 

• Generous compensation 
• Work with state-of-the-art technology 
• Name Recognition & Prestige Immigration Law Firm
• Sophisticated, Challenging Work
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, and 10 days of paid holidays).
• Work Life Balance Schedule
• Birthday and Anniversary rewards