Human Resources Assistant

Position Summary:

The Human Resources Assistant supports the Human Resources Manager with the administration of day-to-day operations of the Human Resources Department.

Minimum Job Requirements:

• High School Diploma or GED required
• 1 year of human resources or related experience
• Advanced proficiency in administrative functions with well-developed written and verbal communication skills
• Competency in Microsoft Office Suite (Word, Excel, Outlook, etc.)

Qualifications:

• Sensitivity and sound judgment to properly handle and maintain confidential information
• Human Resources knowledge and skills, and Environmental, Health and Safety knowledge
• Strong interpersonal skills
• Ability to manage a variety of assignments requiring diverse skills, including highly sensitive and confidential information
• Ability to complete assignments on short timelines with little advance notice
• Valid Hawaii driver’s license

Key Responsibilities:

• Greet applicants and provide necessary application forms
• Assist with contacting and scheduling interviews with prospective candidates
• Support completion of new employee onboarding packets and facilitate orientation
• Ensure all new hire paperwork is completed accurately and on time
• Create and maintain new employee personnel files
• Facilitate and participate in employee safety, wellness, and health reporting and employee services
• Accurately maintain personnel files and the HR filing system in accordance with services, policies, and procedures
• Create, maintain, and ensure DOT driver’s files are compliant with regulations
• Maintain medical and dental files, ensuring additions and terminations are accurate
• Respond to employment verification requests
• Maintain accurate inventory of employee uniforms
• Answer telephone inquiries
• Track and schedule drug screenings and/or DOT physicals
• Open and review all incoming Human Resources mail
• Post required notices, announcements, posters, and logs at company worksites per state and federal labor law requirements
• Assist with preparation and processing of workers’ compensation, temporary disability, and accident claims and reports
• Answer employee questions regarding benefits and other HR matters
• Prepare memoranda and letters relating to human resources matters as directed by the HR Manager
• Inform employees of eligibility, verify validity of claims forms, and maintain benefit records
• Assist with implementation of EEO and affirmative action program plans
• Maintain positive communication and relationships with employees to promote satisfaction
• Assist with maintaining company insurance certificates
• Complete other related duties as assigned by the HR Manager

Work Schedule:

• Full-time (8:00am to 5:00pm)
• Monday–Friday

Decision-Making Authority:

• Independent decision-making is required for routine matters. Exceptional, complex, or unique problems should be referred to the Human Resources Manager for guidance and direction.

Mental, Physical & Communication Demands

• Regular, reliable, and punctual attendance consistent with assigned work schedule
• Must follow instructions and all safety policies and procedures, and work cooperatively as part of a team
• Must understand and carry out oral and written instructions
• Must be able to skillfully operate standard office equipment on a regular basis
• Requires basic reading, writing, math, and problem-solving skills
• Requires a considerable amount of sitting, standing, walking, bending, and occasional light lifting (not exceeding 30 lbs)
• Strong oral and interpersonal skills to interact professionally and courteously with co-workers and the public
• Ability to work under deadlines and occasional pressure, exercise sound judgment, and work independently with minimal supervision

Benefits:

• 401(k) with company matching
• Medical, dental (partial), vision, and drug insurance
• Paid sick leave and vacation leave
• Employee discounts on Menehune Water products

Equal Employment Opportunity & ADA Statement:

Menehune Water Company is an equal opportunity employer and complies with all applicable federal and Hawaii state laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We provide reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). If you require an accommodation, please contact Human Resources.