Accounts Payable Coordinator

Job Title: Accounts Payable Coordinator

Reports to: Accounts Payable Manager

Location: Los Angeles, CA (El Segundo, CA)

FLSA Status: Non Exempt

Compensation: $30.00-$35.00 per hour

Summary:

At Mendocino Farms, we don’t just sell sandwiches – we Sell Happy!

The Accounts Payable Coordinator will report to the Accounts Payable Manager and will have the responsibility to work cross-functionally with all departments within the business to analyze and reconcile all Accounts Payables activities. The role will also be a key partner with our third-party processer that handles a portion of our Accounts Payable activity. The individual will be a key player within the organization and critical component in developing additional procedures and controls to support the rapid growth of the business. This is an exceptional opportunity to become a part of our amazing organization!

Responsibilities include, but not limited to:

• Process and review incoming invoices, ensuring timely and accurate entry into SAP Concur and appropriate routing for departmental approvals.
• Maintain accurate vendor records, including setup of new vendors and updates to existing profiles, within NetSuite and related systems.
• Build and maintain strong vendor relationships, ensuring timely resolution of inquiries and fostering positive partnerships.
• Reconcile vendor statements by researching and resolving missing invoices, billing discrepancies, or payment issues using NetSuite, CrunchTime, and EcoTrak as needed.
• Collaborate cross-functionally with internal departments and team members to ensure accurate and efficient financial processes.
• Respond promptly and professionally to department, vendor, and store inquiries regarding accounts payable matters.
• Prioritize and manage multiple assignments, projects, and deadlines in a fast-paced environment.
• Identify and recommend process improvements to enhance efficiency, strengthen internal controls, and optimize the use of NetSuite, SAP Concur, CrunchTime, and EcoTrak.
• Support month-end and year-end close processes, including preparation of accruals, reconciliations, and journal entries in NetSuite to ensure accurate financial reporting.
• Prepare, ship, receive, and organize accounting packets for all store locations.
• Demonstrate a continuous learning mindset, adaptability, and willingness to wear multiple hats, eagerly taking on new responsibilities and growing with the organization.

Qualifications:

• 2 plus years of experience in Accounts Payable
• Knowledge of accounting rules, regulations, policies, and procedures
• Detail oriented, with a desire to understand every aspect of the business and independently identify and pursue improvement opportunities
• Excellent communication skills, both written and verbal
• Ability to solve problems by gathering information, making recommendations, and ensuring effective execution
• Proven ability to interact with business team members at all levels
• Ability to handle multiple priorities and effectively meet critical deadlines; natural curiosity for problem solving
• Proven, solid Excel skills and exposure to automated accounting systems
• Experience with SAP Concur and Netsuite is preferred
• Experience in restaurant and/or multi-unit company is a plus

Benefits include:

• Health, Dental, Vision Insurance
• 401(k) Match
• Paid Time Off
• Paid Sick Leave
• Employee Assistance Program
• Bonus Program
• Parking & Transit Reimbursement
• Discounted tickets through Tickets at Work
• Pet Insurance
• Discounted Gym Memberships
• Free and delicious Mendo Meals

Physical Requirements:

• Must be able to lift 25 pounds.
• Sitting / standing 6-8 hours.
• Hand use: single grasping, fine manipulation, pushing and pulling
• Work requires the following motions: bending, twisting, squatting, and reaching