What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at Menard Building and Development?
Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support to ensure the smooth operation of our office. You will manage financial records, handle client and vendor communications, and provide front desk assistance, all while maintaining a positive and professional environment. If you thrive in a fast-paced setting, possess excellent organizational skills, and enjoy multitasking, this opportunity is perfect for you! Your proactive approach and technical proficiency will help us deliver exceptional service and operational excellence every day.
Responsibilities
- Manage daily bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Maintain accurate financial records and prepare reports for management review
- Handle phone systems, directing calls professionally and courteously
- Assist with office management duties such as filing, data entry, and document proofreading
- Schedule appointments, manage calendars, and coordinate meetings efficiently
- Support client communication through phone calls, emails, and written correspondence
- Maintain organized spreadsheets and databases to track various administrative functions
- Perform clerical tasks including filing, photocopying, and preparing correspondence with attention to detail
Requirements
- Proven experience with QuickBooks or similar accounting software
- A willingness to learn our construction software a plus.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software
- Excellent organizational skills with the ability to prioritize tasks effectively
- Bilingual abilities are a plus to assist diverse client needs
- Previous office management or administrative experience preferred
- Exceptional data entry skills with high accuracy and speed (typing speed of at least 60 WPM)
- Strong phone etiquette and customer service skills
- Demonstrated computer literacy and technical proficiency in office tools
- Ability to handle multiple responsibilities simultaneously in a fast-paced environment
- Personal assistant or calendar management experience is advantageous
We value energetic professionals who are eager to contribute their talents to a collaborative team dedicated to excellence.
Pay: $30.00 - $35.00 per hour
Work Location: Hybrid remote in Hyannis, MA 02601
Salary : $30 - $35