What are the responsibilities and job description for the Site Administrator position at Memphis-Shelby County Schools?
Supervises the day to day operations of the summer school site to ensure quality instruction and the safety of the staff and students. Communicates behavior expectations and consequences of action to staff, students and parents. Administers discipline when necessary to correct disruptive behavior. Oversees the opening and closing of summer school sites. Ensures compliance with all state, district, and summer school policies and procedures. Ensures all state and district documents are submitted on time.
The following special conditions are required Commitment for the entire period of summer school and attendance at the Summer School graduation. May involve missing some district training opportunities. Attendance at ALL preparatory planning sessions and periodic administrative meetings. Availability prior to the end of the regular school assignment contract to participate in summer school setup and preparation. Availability for summer school closeout operations which may occur after new academic year contract has started.
Bachelor’s Degree = 4 years plus required years of experience.
Master’s Degree = 6 years plus required years of experience.
- Supervises the day to day operations of the summer school site.
- Complies with all state, district, and summer school policies and procedures. Submits all required state and district documents.
- Collaborates with host school administration and Summer School Coordinator on facilities use including room assignments, administrative space, copier availability, teachers’ lounge, off-limits areas and building cleanliness. Ensures availability of instruction resources including textbooks, calculators, paper, binders and pens.
- Monitors SCS email and ensures cell phone connectivity daily to be in contact with District staff and the management over summer school for issues, updates and urgent communication.
- Assigns teachers to equitably distribute students. Reviews and practices the local Emergency Management Plan. Develops procedures to secure all assets and host school resources emphasizing control of and liability for assets. Coordinates with host school administration for lockable storage space for the staff’s personal items.
- Conducts staff orientation prior to the opening of summer school. Ensures that staff contracts are accurate. Ensures that the staff understands that summer school operations are conducted ONLY in specified areas of the host site and that existing technology can ONLY be used IF approved by the host school principal and the management over summer school. Otherwise, the staff member will be personally financially responsible for any loss or damage that occurs.
- Establishes and monitors protocols for acceptable student dress, for restroom facilities, for adequate supervision and safety precautions for student arrival or departure, for non-classroom staff assignments to security checks and waiting areas, for ensuring adequate supervision of all areas where students gather and for ensuring that the staff follows security procedures for visitors.
- Ensures students are accurately enrolled in the proper classes. Verifies teacher and student rosters and assignments.
- Arrives at site daily at least 30 minutes early. Ensures site is open, clean and climate controlled. Institutes back-up plans for relocating classes when necessary. Ensures staff arrives on time and timesheets are accurately completed and submitted to the management over summer school.
- Monitors classroom operations regularly for content delivery, student behavior and to conduct formal and informal classroom observations of teacher performance. Monitors lunch room activities during meal times.
- Applies the SCS Code of Conduct and summer school behavior expectations to guide disciplinary actions for disruptive student behavior. Ensures all major offenses are fully documented. Ensures minor disciplinary actions are resolved as quickly as possible to minimize the loss of instructional time.
- At the end of the day, ensures all staff and students have departed and the facilities are secure before leaving 30 minutes or later after school ends.
- Monitors student attendance. Contacts parents to ensure a clear understanding of expectations and consequences of student behavior.
- Ensures teachers accurately compute and submit grades on time, guidance counselors document students who intend to graduate and the list of students completing graduation requirements is validated and provided to the management over summer school.
- Oversees the school closing process when summer school ends. Returns all supplies to the proper sites.
- Performs other related duties as assigned or directed.
The following special conditions are required Commitment for the entire period of summer school and attendance at the Summer School graduation. May involve missing some district training opportunities. Attendance at ALL preparatory planning sessions and periodic administrative meetings. Availability prior to the end of the regular school assignment contract to participate in summer school setup and preparation. Availability for summer school closeout operations which may occur after new academic year contract has started.
Bachelor’s Degree = 4 years plus required years of experience.
Master’s Degree = 6 years plus required years of experience.